BookXcess Hiring! Full Time Personal- Executive Assistant in Selangor - Ricebowl

JOB SUMMARY

We are seeking a dynamic highly organized and experienced Executive Assistant to provide exceptional strategic and administrative support to our Managing Director (MD). This critical role plays a pivotal role in ensuring the smooth operation of the MD’s office and will be a trusted advisor and confidante.

ROLES & RESPONSIBILITIES

• Manage the MD’s calendar, scheduling meetings, appointments, travel arrangements, and deadlines with exceptional efficiency.
• Proactively anticipate the MD’s needs and ensure smooth workflow by prioritizing tasks and managing email and phone inquiries effectively.
• Prepare high-quality presentations, reports, briefing materials, and other documents with accuracy, clarity, and attention to detail.
• Maintain a confidential and professional work environment for the MD, including discreetly managing sensitive information and communications.
• Act as a liaison between the MD, internal departments and external stakeholders, fostering strong relationships and facilitating effective communication.
• Manage and oversee the MD’s administrative staff, delegating tasks and ensuring timely completion.
• Conduct research and prepare briefings on relevant industry trends, competitor analysis, and other topics pertinent to the MD’s needs.
• Manage projects independently, ensuring successful completion within established timelines and budgets.

REQUIRED EXPERIENCE

• Minimum 8-10 years of experience as an Executive Assistant, preferably within a fast-paced and dynamic environment.
• Proven experience supporting senior executives at the Managing Director level or higher.
• Strong communication, interpersonal, and diplomatic skills with the ability to build rapport and navigate complex situations with tact with both internal and external stakeholders.
• Impeccable writing and editing skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools a plus.
• Strong analytical and problem-solving skills with the ability to anticipate needs and develop proactive solutions.
• A high degree of discretion, professionalism, and the ability to maintain confidentiality in all matters.

WORKING CONDITIONS

• The candidate should be prepared for flexibility when required, including working extra hours, weekends and public holidays, to ensure the successful execution of time-sensitive initiatives
• The candidate may be required for outstation or international travel as required by the MD

Work Location: In person