ADECCO PERSONNEL PTE LTD Hiring! Full Time Events Coordinator in Central Region (Singapore), Earn up to SGD 4,500 - Ricebowl

1. Pre-Event Logistics & Coordination

• Source and liaise with venues, hotels, and vendors (AV, transport, photography, dinner venues), including rate negotiation and booking arrangements
• Coordinate event communications and materials such as Save-the-Date, invitations, visa letters, program booklets, and briefing documents
• Manage event registration, track confirmations, and liaise with regional stakeholders on attendee details
• Prepare and arrange welcome packs (badges, certificates, agendas, evaluation forms, etc.) and ensure all materials are printed, packed, and ready
• Coordinate accommodation, airport transfers, room setup, and meal arrangements with hotels and vendors
• Organize internal calls, follow up on deliverables, and ensure timelines are met
• Prepare presentation slides (panel/interval) and support general event documentation
• For specialized workshops, assist with lab bookings and coordination of equipment/instruments, including shipment

2. On-Site Event Support

• Conduct daily pre-event checks to ensure venue readiness (AV, seating, registration setup)
• Manage on-site registration and attendance tracking
• Oversee logistics execution including transport, accommodation, and meal arrangements
• Support course evaluations (digital or printed) and ensure smooth overall event operations

3. Post-Event & Reporting

• Compile and update attendance records and evaluation results in relevant systems
• Support preparation of post-event reports, including cost breakdowns and charge-outs
• Coordinate with internal teams and vendors on invoicing and expense tracking
• Ensure accurate data entry and documentation for claims and records

4. Equipment & Inventory Management

• Support sourcing, tracking, and maintenance of event-related equipment/instruments
• Arrange replenishment, shipping, and approvals for required items

Additional Information

• 1 year contract (Renewable)
• Working hours: Monday to Friday, 8.30am to 5.30pm
• May require weekend or after-hours support depending on event schedules
• Occasional travel may be required for event support

Qualifications:

• Diploma or Bachelor’s degree in Hospitality, Event Management, Business Administration, or related fields
• Strong attention to detail and accuracy
• Ability to work independently as well as in a team
• Experience in corporate events, training programs, or conferences
• Experience handling multi-stakeholder events, preferably involving vendors, participants, and internal teams
• Exposure to managing regional events would be advantageous

Teng Jun Yong
EA Licence Number: 91C2918
Personnel Registration Number: R2093855