PRASARANA MALAYSIA BERHAD Hiring! Full Time Associate - Procurement in Selangor - Ricebowl

Job Purpose

Prepare, coordinate, manage, and execute sourcing activities for works, supplies, and services under the Prasarana Group, ensuring that all projects are well-executed as planned, including budgeted and unbudgeted items, with full observance of appropriate guidelines, policies, practices, and administration, with an estimated annual spend.

Key Accountabilities

• Coordinate, check, and review the procurement of Works, Supply, and Services with full observance of Procurement policies, procedures, and guidelines for CAPEX and OPEX projects.
• Execute and manage end-to-end sourcing activities, including reviewing document completeness, preparing RFx documents, coordinating vendor invitations, managing clarifications, ensuring compliance with procurement requirements, leading meetings and site visits, consolidating evaluations, conducting negotiations, obtaining approvals, endorsing award terms, and issuing purchase orders.
• Prepare and process the Purchase Requisitions for direct procurement activities (direct appointment, direct purchase, OEM, Emergency Purchase, PGPA, etc.), including obtaining approval from the relevant/respective approving authority.
• Develop and maintain strong business partnerships with internal and external stakeholders to ensure continuous service excellence, while upholding compliance with established policies, procedures, governance, and audit requirements.
• Provide consultation to the Project Manager and Project Team on procurement processes, along with the sourcing activity.
• Responsible for developing, negotiating, and managing contracts, Outline Agreements, and Schedule of Rates (SOR) for effective cost optimization and delivering measurable cost savings.
• Manage and focus for more complex and high-value procurement projects or categories, while ensuring strict adherence to policies, procedures, governance, and audit requirements.
• Involve and support the administration of post-award whenever required, i.e., completeness of work, services, or delivery of goods, and submission of required/relevant documents by the user to Finance.
• Work together with the rest of the GPD team members to achieve an excellent score in the Customer Satisfaction Index surveys from internal stakeholders.
• Lead and work collaboratively with team members while supporting the Head of Unit, Section, or Department. Involve, participate, and contribute to any ad-hoc tasks or assignments as required by the company, division, department, section, or unit. i.e., Nominated as members of the Commercial Evaluation Committee & any related scope (if any).

Qualifications, Skills & Knowledge

• Minimum Diploma Degree in Business Administration/Management, Supply Chain Management, Purchasing, Banking, Finance, Accountancy, Quantity Surveyor, Building, or an equivalent.
• Minimum Three Years of experience in relevant procurement, including purchasing/buyer, strategic sourcing, or contract management exposure, supply chain roles.
• Proficient knowledge on procurement, project management, logistics and supply chain management.
• Proficient in Microsoft Office and Microsoft 365 Excellent in using e-Procurement tools, i.e., SAP ECC 6.0 & ARIBA.