Annata Hiring! Full Time Admin- HR Ops (Operations Administrator) in Selangor - Ricebowl

What Annata Stands For:

Annata is a Microsoft Global Independent Software Vendor (ISV) since 2001. With its roots in Iceland, Annata is one of the leading global ISVs and industry partners from Microsoft with offices in all continents. Built on Microsoft Dynamics 365, our A365 solution offers a comprehensive suite of capabilities designed to propel automotive, trucks & buses, and equipment businesses into the realm of digital transformation.

We are looking for an Admin/ HR Ops (Operations Administrator) to join Annata's Operations team!

Position Summary:

We are seeking an organized and personable Admin/HR Ops (Operations Administrator) to ensure the smooth operation of our office. The ideal candidate will be a team player with strong organizational skills and the flexibility to manage day-to-day routines and ad-hoc tasks. The Admin/ HR Ops (Operations Administrator) will play a key role in maintaining procedures, supporting operations, and fostering a positive work environment.

Key Responsibilities:

• Employee Lifecycle: Manage employee onboarding & offboarding process.
• Employee Engagement: Drive local employee engagement activities and collaborate on Global employee engagement initiatives.
• Expats Management: Manage timely Employment / Dependent Pass application and Travel Visas for Business related travels
• Timesheet Management: Work with Business to ensure employee timesheets are submitted on weekly and approved on weekly basis. Tracking of employee leave and absence.
• OSHA: Ensure compliance and management of required activities. Support emergency procedures and workplace audits. Ensure safe and functional workspace.
• Administrative Support: Provide administrative assistance by scheduling any requested business meetings and events, managing vendor relationships, and coordinating office logistics while recording and ensuring office-related expenditures are within budget
• Building Liaison and Office Safety: Act as a liaison with building management for car park registration, access cards, fire drills, and other building-related matters. Coordinating with building management on safety updates.
• Ensure office efficiency by organizing office procedures; managing office documents; overseeing inventory, including pantry supplies and stationery; and liase with cleaning vendor to uphold cleanliness standards in all office areas. Maintain office lay-out.
• Reception Duties: Schedule appointments, respond to general inquiries, and direct them to the relevant staff. Greet, welcome, and assist visitors, ensuring they are directed appropriately as needed.

Ad-Hoc Tasks:

• Any additional tasks as required by management, inclusive but not limited to arranging business travel requirements (including booking flights and accommodations) and being prepared to support Operations and other departments as the need arises. Demonstrate teamwork and adaptability in all responsibilities.

Qualification and Requirements:

• Candidate must possess at least a Diploma in Business Studies/ Management/ Administration/ Secretarial/ Commerce or equivalent.
• Energetic professional who can wear multiple hats. Experienced in handling a wide range of administrative and executive support-related tasks and able to work independently with minimal supervision.
• Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
• Good time management skills and ability to multi-task and prioritize work.
• Good communication, organizational, and planning skills, along with being a good team player.
• Creative and takes initiative in problem-solving and process improvement.