- Kuala Lumpur Federal Territory Malaysia
ELSA Hiring! Full Time Senior Coordinator - Coordinator, Project Procurement in Federal Territory - Ricebowl
Senior Coordinator - Coordinator, Project Procurement
ELSA
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Job Description
Responsibilities
Responsibilities
- Support the execution of procurement activities for assigned T&I and/or EPC projects in accordance with company procedures and P2P governance.
- Assist in the preparation and maintenance of the Project Procurement Plan, procurement schedules, trackers, and routine reports.
- Coordinate pre‑award activities, including RFQ issuance, vendor correspondence, bid clarifications, and compilation of techno‑commercial evaluation documents.
- Support commercial negotiations and award documentation under guidance from the Project Procurement Manager (PPM) or Lead Buyer.
- Assist in identifying cost‑saving or cost‑avoidance opportunities, such as vendor alternatives, commercial clarifications, and scope optimisation, under supervision.
- Ensure relevant commercial, contractual, technical, HSE, and quality requirements are communicated and flowed down to suppliers, where applicable and as instructed, in accordance with project and client requirements.
- Coordinate post‑award activities, including vendor kick‑off meetings, expediting follow‑up, delivery tracking, and document control.
- Support invoice verification and coordination with Project Controls, Finance, and end users to facilitate timely payment.
- Maintain procurement records, correspondence, and files in SAP or designated ERP systems in compliance with audit and governance requirements.
- Diploma or Bachelor's Degree in Supply Chain, Business, Engineering, or related discipline.
- Professional certification (e.g. CIPS or equivalent) is an advantage but not mandatory.
- Minimum 5 to 8 years of experience in procurement / supply chain, preferably within oil & gas, energy, EPC, or infrastructure projects.
- Exposure to project-based procurement for T&I and / or EPC projects is preferred.
- Prior experience supporting pre‑award and post‑award procurement activities.
- Practical experience supporting project procurement activities in a structured environment.
- Exposure to procurement of materials, equipment, and subcontracted services for projects.
- Experience assisting in RFQs, bid evaluations, purchase orders, and delivery follow‑up.
- Working experience within multi‑disciplinary project teams.
- Experience in cost control support, such as comparing quotations, tracking variations, and monitoring PO values.
- Familiarity with procurement documentation control and ERP execution.
- Exposure to international vendors and logistics coordination is an advantage.
- Practical experience supporting project procurement activities in a structured environment.
- Exposure to procurement of materials, equipment, and subcontracted services for projects.
- Experience assisting in RFQs, bid evaluations, purchase orders, and delivery follow‑up.
- Working experience within multi‑disciplinary project teams.
- Experience in cost control support, such as comparing quotations, tracking variations, and monitoring PO values.
- Familiarity with procurement documentation control and ERP execution.
- Exposure to international vendors and logistics coordination is an advantage.
- Good understanding of procurement processes and project execution workflows.
- Familiarity with SAP or similar ERP systems (PR, PO, GR, service entry sheets).
- Strong coordination, communication, and organisational skills.
- Attention to detail and ability to manage multiple interfaces and deadlines.
- Willingness to learn, proactive, and able to work effectively within a project team.
- Professional, ethical, and collaborative working attitude.
- Exposure to offshore or international projects is an added advantage, but not mandatory.
- Basic training in procurement processes, ERP systems, or contract administration is preferred.
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