GreenBay CES Hiring! Full Time Document Controller (1 year Contact) in Selangor, Earn up to MYR 4,000 - Ricebowl

Job Summary

The Document Controller is responsible for managing, maintaining, tracking, and distributing all project-related documents and records in accordance with company procedures, client requirements, and industry standards. This role ensures that all project documentation is accurate, up-to-date, and readily accessible to authorized personnel.

Key Responsibilities

1. Document Management

• Establish and maintain an effective document control system for project documentation.
• Receive, register, categorize, and file all incoming and outgoing documents.
• Ensure proper document numbering, revision control, and filing procedures.
• Maintain both electronic and hard-copy records.

2. Drawing Control

• Manage the receipt, distribution, and tracking of engineering and construction drawings.
• Ensure only the latest approved drawings are issued and used on-site.
• Maintain drawing registers and revision histories.

3. Document Distribution

• Distribute project documents to clients, consultants, contractors, and subcontractors.
• Prepare and maintain document transmittals.
• Ensure documents are circulated according to the approved distribution matrix.

4. Document Tracking and Reporting

• Update and maintain document registers and tracking logs.
• Monitor document status, including:

a. Submitted
b. Under Review
c. Approved
d. Approved with Comments
e. Rejected

• Generate periodic document control reports for project management.

5. Project Records Management

• Maintain project correspondence records, including letters, emails, and meeting minutes.
• Archive completed project documents in accordance with company procedures.
• Support internal and external audits by providing required documentation.

Required Qualifications

1) Education

Diploma or Bachelor's Degree in:
- Business Administration
- Construction Management
- Engineering
- Information Management
- Or related disciplines.

2) Experience

• Minimum 2–5 years of experience as a Document Controller in the construction, engineering, or infrastructure industry.
• Experience handling large-scale construction projects is an advantage.

3) Reporting Line

• Reports to Project Director & Project Manager

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Application Question(s):

• Reason for leaving current company AND how long is the notice period?

Experience:

• document controller: 2 years (Preferred)

Work Location: In person