Ethan Interiors Design Studio Hiring! Full Time Project Coordinator in - Ricebowl

Project Coordinator

The Project Coordinator supports the design and project management teams to oversees the execution of interior design projects from post-design handover to completion, ensuring projects are delivered on time, within budget, and to quality standards.

 Key Responsibilities

1. Project Handover & Planning

• Receive project handover from Interior Designer (ID)
• Review construction drawings, scope, and client requirements
• Create project timeline, milestones, and work schedule
• Identify risks and potential site constraints early

2. Client & Site Coordination

• Conduct site briefings with clients before work starts
• Be the main point of contact during renovation phase
• Manage client expectations and update progress regularly
• Handle feedback, concerns, and issue resolution

3. Contractor & Vendor Management

• Coordinate with contractors, subcontractors, and suppliers
• Ensure all works follow drawings and specifications
• Monitor workmanship quality and site safety
• Manage deliveries, materials, and installation schedules

4. Site Supervision

• Conduct regular site inspections
• Track progress vs timeline
• Ensure compliance with design intent and technical drawings
• Identify and resolve on-site issues quickly

5. Budget & Variation Order (VO) Management

• Track project costs and ensure budget control
• Prepare and manage Variation Orders (VOs) during project stage
• Get client approval for any changes before execution

6. Timeline & Progress Tracking

• Ensure project milestones are met
• Flag delays early and propose solutions
• Coordinate multiple trades to avoid clashes

7. Project Completion & Handover

• Conduct final inspections (defects check)
• Ensure all works are completed to standard
• Arrange final client walkthrough
• Coordinate rectifications and touch-ups

Skills & Requirements

• Experience in interior design / renovation project management preferred
• Strong understanding of construction drawings & materials
• Excellent coordination & problem-solving skills
• Ability to manage multiple projects simultaneously
• Strong communication (clients + contractors)
• Detail-oriented and highly organised

KPIs (What success looks like)

• Projects completed on time & within budget
• Minimal defects / rework
• Client satisfaction (smooth experience)
• Efficient handling of VOs
• Strong site coordination (low delays/issues)