Sin Heap Lee Group Hiring! Full Time Personal Assistant cum Admin (Prefer experience in Construction-Engineering) in WP Kuala Lumpur - Ricebowl

Job Description & Responsibilities

• Manage overall office administration and ensure smooth daily operations of the SSPHM office.

• Handle document control for all incoming and outgoing correspondence with external consultants and authorities.

• Organise, maintain, and systematically file all office documents and records.

• Maintain staff leave records and manage staff claims.

• Oversee procurement of office supplies, equipment, pantry items, furniture, fittings, and IT hardware/software, including inventory control and cost management.

• Verify invoices, process payments to creditors, and review staff claims.

• Manage phone calls, attend to visitors, and handle incoming mail and emails professionally.

• Maintain the Director’s calendar, including scheduling appointments and managing communications.

• Manage and monitor petty cash transactions.

• Assist in preparing administration budget and monthly cash flow projections to ensure financial control.

• Support the preparation of reports and proposals for management review and decision-making (both periodic and ad hoc).

• Ensure office cleanliness and coordinate maintenance activities.

• Assist in compiling reports and proposals for submission to relevant authorities.

• Assist in preparing consultant professional fee claims for submission to clients.

Requirements / Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or in a similar role

•  Candidate must possess at least a Diploma in Administration or other relevant professional qualification

•  Minimum 2–5 years of relevant working experience

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

• Strong organisational and document management skills with attention to detail.

• Good communication and interpersonal skills, with the ability to interact professionally with staff, consultants, and external parties.

• Ability to handle multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.

• Experience in handling invoices, payments, and basic financial records is an advantage.

• Familiarity with procurement processes and inventory control will be an added advantage.

• Able to maintain confidentiality and handle sensitive information with discretion.

• Proactive, responsible, and able to work independently with minimal supervision.