jobs in J Remedy Sdn Bhd

J Remedy Hiring! Full Time ADMIN - PURCHASING EXECUTIVE in Selangor, Earn up to MYR 3,500 - Ricebowl

ADMIN - PURCHASING EXECUTIVE

J Remedy Sdn Bhd

MYR3,000 - MYR3,500 Per Month

Full Time

Petaling Jaya, Selangor

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Working Location

  • Petaling Jaya Selangor Malaysia

Job Description

Requirements

  • Has good IT skills, proficiency in MS Office (Word, Excel), accounting software SQL (is a bonus).
  • Possess strong verbal & written communication skills in English and Bahasa Malaysia.
  • Possess strong mathematical skills/ knowledge of basic accounting principles and practices.
  • Strong organizational and time management skills, attention to detail and accuracy in data entry.
  • Fast learner, possess good teamwork and able to work under pressure. 
  • Relationship management skills and openness to feedback.

Responsibilities

  •  Daily Operations:
    • Prepare task list and order sheets for production team. Manage logistics, driver route for daily product delivery. Update production calendar and daily production report. Data entry.
    • Issue sales documents, i.e. QT, PR, PO, SO, DO, IV documents. 
  • Correspondence:
    • Contact customers by phone or email to relay information.
    • Handle customer enquiries & complaints, provide appropriate solutions and alternatives within the time limits, and follow up to ensure issue is resolved.
    • Handle emails, phone calls, and other communications, both internal and external.
    • Maintains relationships with clients by providing support, information, and guidance.
    • Gather feedback from customers or prospects and share with internal team.
    • Regularly updating servicing routes. 
    • Maintain online webstore and e-commerce channels. 
  • Procurement:
    • Sourcing & vet new/ potential suppliers to supply raw materials, goods, or services.
    • Negotiating with suppliers to get the best prices, payment terms, and delivery schedules.
    • Creating, issuing, and tracking PR/ PO based on company needs.
    • Working with the production team to avoid running out of ingredients or overstocking.
    • Communicate with suppliers to ensure goods arrive on time, in correct quantity and meet quality standards.
    • Reviewing supplier invoices, resolving price discrepancies, and coordinating with the Finance department for timely payments.
    • Monitor market trends to ensure the company isn't overpaying as commodity prices fluctuate.
    • Audit suppliers based on delivery speed, product quality, and price consistency.
    • Ensuring all incoming materials have the necessary certifications (i.e. Halal, GMP, HACCP)
    • Managing returns if a shipment arrives damaged or fails to meet specifications.
    • Update approved supplier’s list and entering data into portal. 
  • Office Management:
    • Maintain and organize files, documents, and databases.
    • Manage office supplies and workers welfare. 
    • Oversee daily operations and ensure the smooth functioning of the workplace.
    • Provide administrative support to management or other team members as needed.
    • Perform other ad-hoc tasks as needed.

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