EIC (Energy Industries Council) Hiring! Full Time People Development Assistant in Federal Territory - Ricebowl

Purpose

Reporting to the Global Head of Happiness & People and working as a key member of the Kuala Lumpur team to support the Regional Director and Senior Managers in the day to day and delivery of people and training related activities by being the first point of contact. 

Key aims and objectives

• To support the Happiness & People Manager with People and training related activities.
• To support the Regional Director and Senior Managers with People and training related activities.
• To organise and assist coordinating training and people activities as instructed by Happiness & People Manager, Regional Director.

Key Responsibilities & Duties

HR

• Assist with day-to-day operations of the HR functions and duties.
• Provide HR administrative support to Global Head of Happiness & People and Regional Director.
• Compile and update employee records.
• Ensure compliance in HR related matters and audit ready.
• Update and Process documentation and prepare reports relating to personnel activities (staffing, recruitment, PDRs etc).
• Assist in coordinating HR projects where necessary.
• Escalate employee requests regarding human resources issues, rules, and regulations.
• Assist in recruitment activities for all regions.
• Assist with posting the vacancies on EIC website and LinkedIn.
• Liaise with the relevant Senior Management Team/agency to organise and schedule interviews.
• Conduct Company Induction to newly hired employees.
• Assist in compiling and informing third party payroll provider regarding any people related changed on a monthly basis.
• Support and coordinate with in- house training programme and other training requests.

Training and Development

• Assist with day-to-day operations of the training and development functions and duties.
• Monitoring training needs of the EIC.
• Provide training and development administrative support to Global Head of Happiness & People and Senior Management Team.
• Support in compiling and updating employee training records.
• Support with documentation and preparation of reports relating to training and development activities.
• Escalate training requests to relevant manager.

Core Competencies

Required

• Degree Background.
• Proven experience in a assistant/coordinator position.
• Good computer literacy (MS Office, in particular).
• Basic knowledge of local HR/labour laws.
• Basic knowledge and understanding of GDPR.
• Excellent organisational and administrative skills.
• Strong communications skills.
• Ability to act in a professional manner at all times and is consistent with the vision and values of the EIC.
• Proven time management skills demonstrated by ability to work effectively under pressure, to prioritise and to deliver to tight deadlines.
• Supportive team player that can build relationships with colleagues across several locations.
• Ability to work on initiative to manage workload, produce results and meet deadlines.
• Attention to detail.
• Flexible approach to working hours to meet our operational requirements.
• Professional, well presented and personable, who can confidently engage with internal stake holders.

Desirable

• A Degree level education is preferred in HR or other fields but not essential.
• Familiarity with an HRIS or LMS.
• Familiarity with ATS software and resume databases.
• Knowledge and/or interest in the energy sector.
• Knowledge and/or interest in training & development and organisational culture.
• Experience of membership organisation and/or trade association.