BookXcess Hiring! Full Time Event Executive in Selangor - Ricebowl

JOB SUMMARY

We are looking for a proactive and hands-on Events Executive to join our team in Malaysia. This role plays a key part in supporting the execution of Big Bad Wolf Book Sales and other related events. The ideal candidate will be energetic, detail-oriented, and able to thrive in a fast-paced environment, ensuring smooth on-ground operations from setup to event closure. This position requires strong organizational skills, problem-solving abilities, and the flexibility to work during non-standard hours in line with event schedules.

ROLES & RESPONSIBILITIES

• Assist in the planning, setup, execution, and teardown of events.
• Support event logistics including delivery schedules, venue preparation, layout arrangement, and inventory placement.
• Coordinate with vendors, suppliers, and contractors to ensure timely setup and smooth operations.
• Manage on-ground event operations, including crowd flow, signage, book displays, facilities, and customer experience.
• Provide hands-on support during event build-up, daily operations, and dismantling phases.
• Troubleshoot operational issues on-site and escalate when necessary.
• Support the Events Manager in ensuring all SOPs and safety guidelines are adhered to.
• Monitor and manage stock movement and replenishment during events.
• Assist in post-event wrap-up, reporting, and review.
• Provide support for overseas events when required.

REQUIRED EXPERIENCE

• Minimum 2–3 years of experience in event operations, logistics, or a related field (fresh graduates with strong internship/event experience will also be considered).
• Diploma or Bachelor’s degree in Event Management, Business, or related discipline.
• Strong organizational skills with the ability to multitask and work under pressure.
• Good communication and interpersonal skills.
• Able to work independently as well as in a team.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Physically fit and willing to be hands-on during event setup and teardown.
• Flexible schedule and willingness to work evenings, weekends, and public holidays in line with event requirements.
• Passion for books and enthusiasm for being part of the Big Bad Wolf mission.

Work Location: In person