AMEC ACADEMY SDN BHD Hiring! Full Time Finance Executive in Johor - Ricebowl

Company Description

AMEC Academy Sdn Bhd, part of the Aero Malaysian Engineering Centre (AMEC), was established to support the aviation industry's growth and develop skilled talent for the sector. The Academy offers comprehensive programs, including CAAM Part-66 Licensed Aircraft Maintenance Engineer and Aircraft Maintenance Technician certifications, along with specialized courses such as Aviation Foundation, Aircraft Repair Techniques, and Safety Management Systems. AMEC has established itself as a trusted provider of professional training, producing highly competent engineers and technicians for local and regional markets. The Academy operates in compliance with CAAM Airworthiness Notices and focuses on fostering excellence in aviation engineering and maintenance.

Role Description

1. Cash Flow & Financial Management 

• Manage company cash flow and prepare monthly cash flow forecasts to support operational requirements. 
• Ensure timely collection of receivables and follow-up on outstanding payments. 
• Handle petty cash, staff expense claims, and ensure proper documentation. 

2. Accounts Payable & Receivable 

• Perform daily data entry for accounts payable/receivable. 
• Process purchase requisitions, supplier invoices, and arrange delivery or orders. 
• Prepare payment vouchers, receipts, reconcile bank statements, and update payment records. 
• Process vendor payments via bank transfer or other approved methods. 
• Maintain and update customer and vendor records (hardcopy & softcopy). 
• Issue and reconcile student invoices with fee structures, prepare customer SOA, and send billing reminders. 
• Liaise with trainees/parents for fee structures, payment plans, EPF withdrawals, or loan applications. 

3. General Ledger & Month-End Closing 

• Control and perform all tasks related to General Ledger. 
• Reconcile journals, fixed assets, depreciation, and other reconciliations for monthly closing. 

• Ensure accurate and timely closing of accounts each month. 

4. Compliance, Tax & Audit 

• Liaise with external auditors, company secretaries, tax authorities, and regulatory bodies to ensure compliance. 

• Prepare corporate income tax computations, supporting documentation, and assist in tax planning.
• Ensure timely submission of payroll-related statutory contributions (EPF, SOCSO, EIS, HRDC, PCB). 
• Assist with documentation for tax, audit, and regulatory submissions. 

5. E-Invoicing & Reporting 

• Prepare and generate e-invoices in compliance with regulatory requirements. 
• Submit e-invoices to the tax authority’s platform and manage validation, rejection, or cancellation processes. 
• Reconcile e-invoice status with internal records and communicate requirements to internal/external parties. 
• Support finance team with data entry and reporting for e-invoicing and other finance tasks. 

6. Customer, Vendor & External Liaison 

• Liaise with vendors on invoice and payment clarifications to ensure timely settlement. 

• Liaise with trainees, parents, owners, banks, and statutory bodies on financial and administrative matters. 
• Arrange and process insurance or claims for trainees or external parties. 

7. Administration & Filing 

• Maintain proper filing, archiving, and safeguarding of accounting documents. 
• Support finance team in ad hoc administrative and finance-related tasks. 
• Identify discrepancies or issues in financial data and provide solutions. 

8. Performing other ad-hoc tasks assigned.      

9. Perform additional functions as directed by superior.

Qualifications

Degree in Accounting, Finance, Business Administration, or related field.

• Experience in full set of accounts, AR/AP & bank reconciliation.
• Familiar with MS Excel and accounting systems.
• Knowledge in e-Invoicing, EPF, SOCSO, PCB & payroll processes is an advantage.
• Good attention to detail, record-keeping & problem-solving skills.
• Able to handle finance, administrative & customer support tasks.
• Good communication skills and able to work independently.