The Hub's Engineering Hiring! Full Time Assistant Manager, Human Resources in Selangor - Ricebowl

What you will do:

1. HR Operations & Employee Lifecycle Management

• Manage end-to-end HR operations across the full employee lifecycle, including recruitment administration, onboarding, confirmation, transfers, promotions, employee status changes, contract renewals, exits, and offboarding processes

• Ensure accurate preparation and administration of HR documentation including employment contracts, confirmation letters, transfer letters, salary adjustment letters, disciplinary documentation, and employee correspondence

• Maintain employee records, HR files, documentation governance, and employee data accuracy

• Lead employee onboarding and induction programmes to ensure a positive onboarding experience

• Continuously review and improve HR operational processes, workflows, and employee administration practices

2. Talent Acquisition & Workforce Support

• Support end-to-end recruitment activities including job postings, candidate coordination, interview scheduling, offer preparation, pre-employment documentation, onboarding readiness, and hiring administration

• Partner with hiring managers on manpower planning, hiring coordination, and recruitment process execution

• Support employer branding initiatives, recruitment campaigns, internship programmes, and talent pipeline development

• Coordinate onboarding readiness including system access, documentation, and induction arrangements

3. Payroll, Compensation & Benefits Administration

• Manage end-to-end payroll processing to ensure accurate, timely, and confidential salary payment for employees

• Prepare and validate payroll inputs including attendance, leave records, overtime, allowances, claims, salary adjustments, unpaid leave, commissions, bonuses, and final salary calculations

• Process statutory contributions and submissions including EPF, SOCSO, EIS, PCB, HRD Corp, and other applicable statutory requirements

• Administer employee compensation and benefits matters including medical benefits, insurance, leave administration, employee claims, allowances, and employee welfare programmes

• Liaise with finance, and relevant stakeholders where applicable

4. Employee Relations & Industrial Relations

• Handle disciplinary matters, misconduct cases, grievance handling, investigations, counselling sessions, show cause processes, domestic inquiry coordination, and employee dispute resolution

• Support management in workplace issue resolution, employee communication, conflict management, and employee engagement matters

• Provide guidance on employment law interpretation and HR policy implementation

5. Performance Management & HR Administration

• Coordinate performance management processes including probation reviews, confirmation assessments, annual performance appraisal cycles, increment administration, and performance documentation

• Support managers and employees on performance management timelines, HR processes, and system administration

• Maintain organisation charts, headcount reporting, workforce movement tracking, and HR dashboards

6. HR Systems, HRIS & Employee Data Management

• Administer HR systems, employee master data, access governance, reporting accuracy, and HR system transactions

• Ensure accurate employee data maintenance and reporting

• Support HR digitalisation initiatives, employee e-file management, and process automation projects

7. Foreign Worker Administration (Where Applicable)

• Manage foreign worker documentation, permit renewals, compliance administration, accommodation coordination, and employee welfare matters

• Liaise with relevant authorities, vendors, and service providers to ensure compliance with local regulations

8. HR Projects & Continuous Improvement

• Lead or support HR improvement initiatives, automation projects, policy harmonisation, HR process optimisation, and operational excellence projects

• Participate in corporate HR initiatives, audits, system implementations, and transformation projects

• Support ad-hoc HR projects and business initiatives as assigned

 What you need to have:

•  Bachelor’s Degree in Human Resource Management, Business Administration, Psychology, or related discipline

• Minimum 4 to 6 years of relevant HR generalist / HR operations experience

• Strong hands-on experience in end-to-end payroll processing

• Good working knowledge of Malaysia Employment Act, Industrial Relations practices, payroll governance, and statutory compliance

• Strong experience in HR Operations, Payroll Administration, Employee Relations / Industrial Relations, Recruitment & Onboarding, HRIS / HR Data Management, Performance Management Administration, Employee Lifecycle Administration, HR Compliance & Governance and Foreign Worker Administration (preferred)

• Strong knowledge of statutory submissions including EPF, SOCSO, EIS, PCB, HRD Corp

• Strong organisational, problem-solving, and stakeholder management skills

• Proactive, hands-on, detail-oriented, and able to work independently

• Good communication and interpersonal skills

• Proficiency in Microsoft Office and HR systems

• Office location - Balakong Industrial Park