YOSOGO WRITING INSTRUMENT SDN BHD Hiring! Full Time Purchasing Officer in Pulau Pinang - Ricebowl

Think About This…

• Are you growing… or just working?
• Want structured training instead of “you figure it out yourself”?
• Tired of disorganized work environments that drain your energy?

If your answer is YES, then it’s time for a change.

Join a stable, growing manufacturing company where your skills are valued, your career is supported, and your work environment is professional and organized.

The Purchasing Officer is responsible for managing procurement activities including sourcing suppliers, issuing purchase orders, and ensuring timely supply of materials (A57, C1, C2, C3) to support production and operational needs. The role requires cost control, supplier coordination, and accurate documentation using the company’s system (e.g., SQL Accounting).

Key Responsibilities1. Procurement & Purchasing

• Handle exemption forms (A57, C1, C2, C3) for raw materials and imports

• Ensure correct documentation from suppliers and third parties

• Prepare and submit exemption forms on time

• Check invoices, delivery orders, and documents for compliance

• Keep proper records for audit and compliance

• Follow up on approvals and pending submissions

2. Supplier Management & Sourcing

• Source new suppliers for better price, quality, and delivery time

• Request quotations and compare prices

• Negotiate pricing, terms, and delivery conditions

• Maintain approved supplier list

3. Purchase Order (PO) Management

• Prepare and issue Purchase Orders using SQL system

• Ensure PO details are correct (price, quantity, delivery date)

• Follow up with suppliers on order confirmation and delivery

4. Cost Control

• Monitor prices and ensure cost-effective purchasing

• Support cost-saving initiatives

• Ensure no price differences between quotation, PO, and invoice

5. Coordination

• Work with Production, Store, and QA on material needs

• Coordinate delivery and receiving with warehouse/store

• Follow up on urgent material requirements

6. Documentation

• Maintain records of quotations, POs, delivery orders, and agreements

• Ensure documents are properly filed and traceable

7. System & Reporting

• Update purchasing data in SQL system

• Prepare reports (outstanding PO, supplier performance)

• Ensure data accuracy for audit purposes

8. Ad-Hoc Tasks

• Support procurement-related tasks assigned by management

• Assist in audits and compliance activities

Key Requirements

• Diploma or Degree in Business Administration, Supply Chain Management, or any related field

• Minimum 1–3 years of purchasing experience, preferably in a manufacturing environment

• Fresh graduates are encouraged to apply

• Familiarity with SQL Accounting system will be an added advantage

• Proficiency in Mandarin is an added advantage, as the role involves dealing with suppliers from China

• Strong negotiation, communication, and interpersonal skills

• Good analytical thinking and problem-solving ability

• Detail-oriented, responsible, and able to work under pressure in a fast-paced environment

Company Benefits

• Competitive remuneration package based on experience and qualifications

• Performance-based salary review to reward hard work and contribution

• Attractive allowances and employee benefits

• Opportunities for career growth and personal development within the company

• Supportive working environment with continuous learning opportunities