Hays Hiring! Full Time Senior HR Executive in Federal Territory - Ricebowl

A well-known healthcare company is looking for a Senior HR Executive to drive HR operations.

Your new company

You will be joining a healthcare company, recognised for its multidisciplinary approach and strong clinical expertise. The organisation has built a solid reputation in patient care and is now entering an expansion phase, scaling both its facilities and workforce.


Duties and responsibilities

Payroll

• Update staff payroll details such as OT claims, allowances, medical expenses, unpaid leave/ emergency leave, increment, bonus into payroll system.
• Sort and check claim forms according to their staff number.
• Calculate wages due from records of hours / days worked or work performed by temporary / locum staff
• Process monthly payroll accurately and promptly using Info-Tech HR Software
• Submit payroll report to Head of Finance for approval.
• Upon approval, submit the diskette and staff name list to the bank for auto debit payment.
• Prepare cheque payment to staff.
• Prepare payslips to staff and distribute to respective Heads of department (HODs) together with a staff distribution list.
• Ensure timely submission of statutory payments such as EPF, PCB, SOCSO and HRDF to the respective statutory bodies.
• Prepare yearly EA form and distribute to respective Heads of department (HODs) together with a staff distribution list.

Employee Status Records

• Update records to reflect changes in employees' leave entitlement and balance of leave (annual leave, unpaid leave, emergency leave and medical leave).
• Ensure all unpaid leave are duly deducted from the staff pay.
• Update leave forms and MC manually and input data into Info-Tech HR Software.
• Generate and email staff attendance report to HOD every month or as and when requested.
• Input sick leave and medical trends to ensure staff annual/contract limit is not exceeded and any abuses/misused are identified.
• Categorize the medical leave according to the respective doctors and FMM sisters and generate the monthly medical expenses report.
• Analyze attendance sheet to ensure any non-pair ( clock in & clock out) is investigated, and if non-compliance is proven, to highlight to Assistant HR Manager/HR Manager/ Head of Human Resources to initiate disciplinary actions to repeat offenders.
• Check and monitor staff confirmation in Info-Tech HR Software.
• Check and monitor expiry dates of fixed term contracts.
• Ensure timely circulation and receipt of Personal Data Update Form (PDU) from staff and thereafter to update in Info-Tech HR Software and file in respective personnel files.
• Prepare Board papers and other relevant reports requested by Management from time to time.
• Input staff yearly performance appraisal score, prepare the appraisal report/ graphs for the purpose of yearly bonus/ increment payment.
• Assists in preparation of documentation for internal audit/ yearly SIRM and MSQH audits.
• Filing all relevant documents promptly and accurately.

New Staff Records

• Update new staff personal details such as name, address, basic salary, department/ ward, fixed allowances, fixed deductions and family details into payroll system.
• Ensure all documents as per checklist i.e. EPF, LHDN, SOCSO, bank account number, beneficiary forms and all related documents are intact.
• Update IT department to create new email account for new staff.

Staff Resignation

• Advise the HR Executive/respective HODs on resigned staff leave balance.
• Prepare resigned staff payroll as per payroll P & P
• Update IT department on resigned staff last working day to terminate staff email account.

General Admin

• File all relevant documents promptly and accurately into respective files.
• Provide general administrative assistance and support to the department.
• Perform any other tasks as assigned by Head of department and Management from time to time.
• Perform despatch functions to banks, IRB, EPF/other statutory bodies, IR department, MEF, clinics, police stations etc as and when required.

Leave Administration, Staff Attendance & Medical Expenses

• Check all leave forms (annual leave, unpaid leave and emergency leave, medical leave), submit to Head of Human Resources for approval and upon approval, proceed with recording and updating.
• Send MCs from non-panel clinic to Chief Medical Services Officer for verification.

Recruitment

• Assist in resume search in Job Street or other on-line job portals
• Follow-up on selection process (i.e. reference check, medical check-up, and approval to hire)

Learning & Development Activities

• Providing general administrative assistance and support to the HR Manager.
  

What you'll need to succeed

• 2-5 years experience in HR generalist
• Strong in payroll and HR operations
• Attention to detail
• Willing to work in fast-paced environment

What you'll get in return

You'll be part of a growing healthcare organisation with a clear expansion roadmap, offering the opportunity to shape HR practices and support long‑term workforce development. This role provides high visibility, meaningful responsibility, and the opportunity to grow alongside the organisation as it scales its operations and headcount.



What you need to do now

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