- Kuala Lumpur Federal Territory Malaysia
Polymorph Recruitment Hiring! Full Time Admin Operation Manager in Federal Territory, Earn up to MYR 8,000 - Ricebowl
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Job Description
Responsibilities
Responsibilities:
Full Ownership of Office & Administrative Operations
- Manage the day-to-day administrative needs of the company
- Ensure smooth running of office facilities, equipment, and supplies
- Coordinate office access, workspace logistics, and office upkeep
- Maintain organised filing systems, records, and documentation
Operations & Process Coordination
- Support implementation and execution of operational workflows and SOPs
- Ensure administrative and operational processes run efficiently
- Track operational tasks, timelines, and follow through on execution
- Identify operational gaps and recommend improvements
Vendor & Procurement Management
- Liaise with vendors, contractors, and service providers
- Source vendors, obtain quotations, and coordinate procurement
- Manage vendor contracts, renewals, and service arrangements
- Ensure vendors deliver services as required
Finance & Administrative Coordination
- Track invoices and coordinate vendor payments with finance team
- Maintain proper records for expenses, purchases, and contracts
- Support administrative requirements for audit, compliance, and documentation
Executive & General Operational Support
- Provide administrative and operational support to leadership team
- Coordinate meetings, office logistics, and company arrangements
- Support company initiatives and ensure smooth internal coordination
Requirements
Essential
- 3–8 years experience in administration or operations role
- Able to work independently and manage responsibilities with minimal supervision
- Strong organisational and multitasking skills
- Strong sense of ownership and accountability
- Reliable, structured, and detail-oriented
- Proficient in Microsoft Office or Google Workspace
Preferred
- Experience working in startup, tech, or fintech environment
- Experience handling a full spectrum of office admin and operations independently
- Experience coordinating vendors and managing office setup
Personal Traits We Value
- Highly dependable and responsible
- Proactive and able to take initiative
- Strong ownership mindset
- Resourceful and solution-oriented
- Able to operate independently in a startup environment
Why Join Us
- Opportunity to play a key role in supporting a growing tech company
- Direct exposure to leadership and company operations
- Opportunity to build and improve operational systems
- Collaborative and growth-oriented environment
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