InsiteMY Hiring! Full Time HR - Admin Executive in Federal Territory, Earn up to MYR 4,500 - Ricebowl

Job Descriptions:

HR Roles

• Manage the HR and Admin department of the Group of Companies, reporting to the HRA Assistant Manager.
• Work closely with the team to schedule and coordinate interviews between candidates and hiring managers.
• Source and liaise with recruitment agencies and job portals.
• Responsible for Malaysia & Philippines office HR payroll checking and verification.
• Liaise with eXpats agency of Malaysia Digital Economy Corporation (MDEC) for hiring of foreign knowledge workers.
• Conduct orientation and briefing for new hires.
• Maintain HR policies in accordance with Labour Laws and the Group Employee Handbook.
• Handle employee counselling, disciplinary matters, show cause letters and warning letters when necessary.
• Prepare and issue HR letters such as employment letters, confirmation letters, promotion letters and other HR documents.
• Maintain employee records, leave administration and attendance monitoring.

Requirements:

• Good communication skills including written and spoken English and Bahasa Malaysia.
• Candidate must possess at least Diploma or Degree in Human Resource Management or related studies.
• Skills in using PC (Microsoft Office, Outlook, Excel and PowerPoint), emails and internet are mandatory.
• At least 3 years of working experience in Human Resources and Administration functions.
• Strong experience in office administration, coordination and management support is preferred.
• Candidate must be able to handle both HR and administrative responsibilities independently.
• Experience in handling management coordination, office operations, business license renewals, company assets and meeting arrangements will be an added advantage.
• Possess strong interpersonal skills, problem-solving skills, multitasking ability, proactive attitude and able to work independently.
• Must be able to prioritize and plan work activities efficiently.
• Must be organized, accurate, attentive to details and able to monitor work quality and accuracy.
• Must be dependable, able to follow instructions and respond positively to management feedback.
• Mature, patient and able to handle confidential matters professionally.

Administrative Roles

• Oversee daily office administration and ensure smooth office operations.
• Manage the administrative functions of the Group of Companies together with the Group Finance Manager.
• Ensure all business licenses and company registrations are renewed on time for Malaysia & Philippines offices.
• Coordinate management meetings, staff meetings, company events, offsite activities, team building and product launches.
• Support management on calendar management, scheduling meetings, coordinating appointments and meeting follow-up actions.
• Prepare meeting agenda, minutes of meeting and related documentation.
• Handle travel arrangements including flight booking, hotel accommodation and visa coordination when required.
• Coordinate office maintenance, office supplies, vendors and company administrative matters.
• Manage company assets including company vehicles, office equipment, laptops and computers.
• Ensure proper filing, documentation and administrative record keeping.
• Monitor office operational costs and ensure cost-effective administration management.
• Experience with MDEC requirements for MD status will be an added advantage.
• Responsible for any ad-hoc duties assigned by Management.

Preferred Candidate Profile

We are looking for candidates who are:

• Strong in administration coordination and office operations
• Able to support Management and handle multiple tasks independently
• Organized, responsible and proactive
• Comfortable handling both HR and Admin functions in a fast-paced working environment
• Good in communication, coordination and follow-up with internal departments and external parties
• Able to work independently with minimal supervision
• Candidates who are available immediately or able to serve short notice will be preferred

Pay: RM3,500.00 - RM4,500.00 per month

Work Location: In person