Randstad Malaysia Hiring! Full Time HR - Admin Executive in Federal Territory - Ricebowl

about the company
IT industry

• High chance of moving to permanent
• Insurance coverage
• Hybrid working arrangement

about the job
To handle all administrative and operational matters for SEA office with assistance to Regional HRBP SEA on all confidential task.

1. Admin & Operational Management

• Handling & maintaining all access rights for entry and exit points, warehouse & service center doors to ensure compliance to audit protocols.
• Keep all records up to date ie generation of weekly reports, clearing of incoming & outgoing employee records, etc.

2. HR related matters (Confidential)

• Assist HRBP SEA in maintaining all hardcopy of employee records for SEA (GVR + company and ensure all files are stamped by Tax Department incase of Govt audits.
• Maintaining all onboarding records ie welcome announcement & kits, immersion plans coordination, 3months tracker & issuance of confirmation forms & letters, working with Compass Team to ensure all new hire data is updated in DayForce system accurately with email & ID set up.
• To audit & maintain all active employees in DF system.
• Maintain and update all training records, HRDF (Govt training funding) claims submissions for all certified programs.
• Coordinate office events ie Birthday celebrations, festival dinners and assist in VontierCares activity for SEA.
• Liaise with Compass Team for creation of REQ and follow up with TA Team for new hire postings and placements.
• Assist HRBP SEA to coordinate contract employees timesheet, contract renewals and positive working standards by adhering to company culture & rules enforced.
  

about the team/manager
You will be reporting to Regional HRBP SEA
Desired Skills and Experience

- Good in Excel and reporting
- 2-5 years of experience in HR Operations and admin.
- Strong communication skills in English, Bahasa and Mandarin to support China.