Gadget Flow Hiring! Full Time Admin Assistant in Selangor, Earn up to MYR 3,500 - Ricebowl

Job Summary

We are looking for a detail-oriented and proactive Admin Assistant to support daily business operations across e-commerce platforms, dealer management, and logistics coordination. This role plays a key part in ensuring smooth order processing, accurate documentation, and efficient communication between internal teams, partners, and vendors.

Key Responsibilities1. Administrative & Operational Support

• Provide day-to-day administrative support to operations, sales, and management team
• Maintain proper documentation and filing (digital & physical) for transactions, reports, and agreements
• Assist in preparing reports, summaries, and internal documentation

2. Order & Platform Coordination (TNG / Grab, etc.)

• Assist in processing and tracking orders from platforms (e.g., TNG, Grab)
• Coordinate with internal teams to ensure timely fulfillment and issue resolution
• Monitor order status, cancellations, and exceptions

3. Dealer & Partner Coordination

• Liaise with dealers and partners on daily operations, order updates, and documentation
• Support onboarding of new dealers (documentation, system setup, coordination)
• Follow up on outstanding items such as reports, invoices, and confirmations

4. Logistics & Inventory Support

• Coordinate with logistics providers (e.g., GDEX) for shipment arrangement and tracking
• Assist in preparing shipment details, consignment notes, and pickup requests
• Support inventory tracking and reconciliation when required

5. Finance & Reporting Support

• Assist finance team in preparing supporting documents for billing and settlement
• Track payments, invoices, and reconcile basic records
• Ensure accuracy of data for reporting and internal tracking

6. General Coordination

• Handle internal and external communication (email, WhatsApp, calls) professionally
• Support ad hoc tasks, projects, and process improvements as assigned

Requirements

• Diploma or Degree in Business Administration, Operations, or related field
• 1–3 years of admin/operations experience (e-commerce or logistics experience is a plus)
• Proficient in Microsoft Excel (basic formulas, data tracking)
• Strong attention to detail and organizational skills
• Good communication skills in English and Mandarin (preferred for dealer coordination)
• Ability to multitask and work in a fast-paced environment

Preferred Skills (Good to Have)

• Experience with e-commerce platforms or digital marketplaces
• Familiarity with logistics coordination and shipment processes
• Basic understanding of finance documentation (invoices, settlements)

Key Traits for Success

• Responsible and reliable
• Fast learner with a proactive attitude
• Good follow-up and coordination skills
• Able to handle multiple stakeholders

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Cell phone reimbursement
• Maternity leave
• Opportunities for promotion
• Professional development

Language:

• Mandarin (Required)

Work Location: In person