JHC Express Hiring! Full Time LOGISTICS - WAREHOUSE ADMINISTRATOR in Selangor, Earn up to MYR 2,600 - Ricebowl

RESPONSIBILITY

1. Billing & Invoicing Management

• Invoice Generation: Generate and issue accurate invoices for goods sold or services rendered (handling, storage, and transport).
• Billing Verification: Reconcile monthly billing reports with physical warehouse activities to ensure no revenue leakage.
• Account Liaison: Address and resolve customer or vendor inquiries regarding billing discrepancies or payment status.

2. Inbound Planning & Material Coordination

• Material Call-ins: Coordinate with procurement and suppliers to schedule the arrival of materials based on warehouse space and production needs.
• Slot Management: Maintain the inbound delivery schedule to optimize loading bay usage and warehouse space.
• Receipt Verification: Ensure all incoming materials & FG are supported by valid Purchase Orders (PO) and Material Transfer Receipt before authorizing loading or unloading.

3. Outbound Documentation & Recording

• Document Preparation: Generate Delivery Orders (DO), Packing Lists, and Proforma Invoices for all outbound shipments.
• Compliance: Ensure all shipping documents comply with transport regulations and client-specific requirements.
• POD Management: Systematically file and track signed Proof of Delivery (POD) documents to confirm successful fulfillment.

4. Systems & Data Integrity (SAP/WMS)

• System Posting: Perform "Goods Issue" (GI) and "Goods Receipt" (GR) transactions within SAP and the Warehouse Management System (WMS).
• Inventory Alignment: Conduct daily checks to ensure physical stock, WMS records, and SAP balances are synchronized.
• Reporting: Prepare daily, weekly, and monthly reports on outbound volume, shipping accuracy, and document aging.
• Support Stock Take listing preparation and key in result.

KNOWLEDGE AND SKILLS REQUIREMENT

• Education: Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• Experience: Minimum 1-3 years of administrative experience in a warehouse or 4PL environment.
• Technical Skills: Mandatory proficiency in SAP (MM/SD modules) and WMS.
• Advanced Microsoft Excel skills (VLOOKUPs, Pivot Tables).
• Competencies: Extreme attention to detail (zero-error mindset for documentation).
• Ability to work under pressure during peak "month-end" shipping periods.
• Strong communication skills for vendor and driver management.

OTHER REQUIREMENT

• KEY PERFORMANCE INDICATORS (KPIs)
• Documentation Accuracy: 100% error-free Delivery Orders and Invoices.
• System Latency: All physical movements must be updated in SAP/WMS within 2 hours of occurrence.
• Filing Compliance: 100% retrieval rate for signed PODs during audits.

Job Types: Full-time, Permanent

Pay: RM2,200.00 - RM2,600.00 per month

Work Location: In person