ONE HEALTH SB Hiring! Full Time Admin Executive Cum Personal Assistant To HOD in Federal Territory, Earn up to MYR 3,000 - Ricebowl

Two vacancies are available for immediate filling. Our company is Japanese-owned and specialises in medical machinery, devices, equipment, and comprehensive health and wellness solutions such as healthcare products, elderly care homes, and dietary supplements.

JOB SCOPE. You will be responsible for providing dependable and efficient assistance to the Head of Department (HOD). While this role is primarily office-based, it also involves attending to personal matters. You are expected to carry out all work-related tasks without refusal, including outstation travel, site visits, accompanying the HOD to client meetings, and helping to attend to guests from the boss's factory in Japan (always accompanied by the HOD).

PRIMARY RESPONSIBILITIES.

1. Administrative and Office Support.
a. Handle everyday office duties such as filing, data entry, and correspondence.
b. Prepare reports, letters, meeting minutes, and presentation slides.
c. Coordinate internal communication and keep office systems running smoothly.
d. Manage phone calls, emails, and the HOD's schedule.

2. Personal Assistance to HOD.
a. Organise the HOD's calendar, appointments, and travel arrangements.
b. Assist with personal errands and private matters when required.
c. Remind the HOD of key deadlines and commitments.

3. Outstation and Site Support.
a. Travel with the HOD to outstation locations as needed.
b. Visit project sites to help with documentation or coordination.
c. Go with the HOD to customer meetings and offer administrative support during discussions.

4. Japanese Factory Guest Support.
a. Help receive and look after visitors from the boss's factory in Japan.
b. Work closely with the HOD on all guest-related activities.

REQUIREMENTS.

1. Fresh graduates are welcome to apply.
2. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic office software is required.
3. Good communication skills in both English and Bahasa Malaysia are necessary. Japanese is an advantage but not compulsory.
4. You must be organised, punctual, and capable of working independently.
5. Willingness to travel outstation and accompany the HOD on work-related trips is essential.
6. Holding a valid Class D driving licence is an advantage.
7. Immediate availability to start work is preferred.

SALARY. Negotiable, depending on experience and skills.

Most applicants do not include personal details, CV or Resume, causing applications to be rejected. Please provide the following:

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