ESYS CONSTRUCTION SDN BHD Hiring! Full Time Purchasing Executive in Melaka, Earn up to MYR 3,000 - Ricebowl

Purchasing Executive / Procurement Executive (Construction)Procurement Management

• Handle purchasing activities for construction materials, machinery, equipment, and site-related services according to operational and project needs
• Identify reliable suppliers and subcontractors to support project execution and business operations
• Conduct price comparisons and evaluate supplier proposals based on pricing, quality, delivery timeline, and service performance
• Negotiate with suppliers on pricing structure, credit terms, delivery arrangements, and contract conditions to secure the best value for the company
• Generate and process Purchase Orders (PO) while ensuring accuracy and proper approval procedures are followed
• Ensure procurement activities are carried out within the approved budget and according to company procurement procedures
• Review material requests from site teams and coordinate purchases based on project schedules and priorities
• Analyse purchasing costs and recommend alternative materials or suppliers for better cost efficiency

Supplier & Project Coordination

• Work closely with project teams, Quantity Surveyors (QS), site supervisors, store personnel, transporters, and suppliers to ensure smooth procurement operations
• Arrange and monitor material deliveries to ensure items reach project sites according to required timelines
• Follow up continuously on pending orders and expedite urgent deliveries when necessary to avoid project interruptions
• Address and resolve issues related to damaged goods, incorrect deliveries, insufficient quantities, or supplier delays
• Verify that supplied materials meet approved specifications, quantities, and project requirements before acceptance
• Maintain professional working relationships with suppliers and vendors to ensure long-term business cooperation

Inventory Control & Documentation

• Monitor stock availability and material consumption to minimise shortages, wastage, and unnecessary overstocking
• Keep accurate records of procurement documents such as quotations, invoices, purchase orders, delivery orders, and supplier agreements
• Organise and maintain proper filing systems for purchasing and project documentation for easy tracking and audit purposes
• Prepare procurement status updates, material tracking reports, and purchasing summaries for management review
• Ensure all procurement records are updated promptly and stored according to company document control procedures

Administrative & Operational Support

• Support day-to-day office and procurement administrative functions including data entry, document preparation, and filing activities
• Assist internal departments with procurement-related enquiries and coordination matters
• Prepare supporting documents for approvals, payment processing, and supplier communications
• Coordinate meetings, appointments, and discussions with suppliers or project personnel when required
• Carry out additional responsibilities or special tasks assigned by management from time to time

Requirements

• Diploma or Degree in Procurement, Supply Chain, Business Administration, Construction Management, or related discipline
• At least 2–3 years of working experience in purchasing or procurement, preferably within the construction industry
• Good understanding of construction materials and supplier sourcing processes
• Strong negotiation, coordination, and communication skills
• Able to manage multiple tasks and work effectively under tight deadlines
• Computer literate with good knowledge of Microsoft Office applications, especially Excel
• Familiarity with procurement systems and documentation processes is an added advantage
• Possess own transportation and willing to travel for site visits or supplier meetings if required

Skills & Competencies

• Good planning and organisational abilities
• Strong attention to detail and accuracy
• Cost-conscious and problem-solving mindset
• Ability to work independently and within a team environment
• Good interpersonal skills and supplier relationship management
• Ability to respond quickly to urgent procurement requirements

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Free parking
• Maternity leave

Work Location: In person