Systech Berhad Hiring! Full Time Executive Assistant to Director in Federal Territory, Earn up to MYR 5,000 - Ricebowl

Are you exceptionally organized and a master of time management? Do you thrive in roles that blend executive support with dynamic administrative responsibilities? If this sounds like you, We wants you! We are looking for a diligent and dedicated Personal Assistant to the Director who can provide seamless support in a fast-paced, diverse, and collaborative environment. In this role, you’ll be at the heart of executive coordination, communication, and strategic organization, helping drive efficiency and make an impact every day.

Job Responsibilities:

1. Executive Support

• Provide high-level administrative and personal support to the Managing Director.
• Manage appointment calendars, scheduling internal and external meetings.
• Coordinate travel arrangements, itineraries, and accommodations.
• Handle sensitive business and personal information with absolute confidentiality.

2. Communication

• Draft, proofread, and edit emails, letters, reports, and other documents in English and Mandarin.
• Respond to routine inquiries on behalf of the Managing Director in a timely and professional manner.
• Serve as a liaison between the Managing Director and internal/external stakeholders.

3. Meeting Management

• Prepare agendas, concise briefing notes, and supporting documents for meetings.
• Prepare official correspondence, executive reports, presentations and meeting materials.
• Attend meetings; take accurate minutes and follow up on action items.
• Translate or summarize Mandarin communication during meetings when required.

4. Office Coordination

• Ensure timely distribution of information within the executive team.
• Maintain confidential files, records, and documentation with discretion.
• Support coordination of company events, executive functions, or business engagements.

5. Project Assistance

• Assist in research, data collection, and preparation of reports.
• Support special projects as assigned by the Managing Director.
• Any other ad-hoc duties as assigned by Managing Director

Job Requirements:

• Diploma / Bachelor’s degree in Business Administration / Hospitality / Customer Service / Communications / Office Administration or related field.
• 1- 2 years experience in an executive support or administrative assistant role would be an added advantage.
• Professional proficiency in Mandarin (read, write, speak), English, and BM.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time-management skills.
• Strong interpersonal skills and the ability to work with diverse teams.

Perks & Benefits:

• Competitive Salary, Performance Bonus and Yearly Increment
• EPF, SOCSO & EIS Contributions
• Medical coverage
• Comprehensive Internal & External Training Programs
• Professional Growth & Career Advancement Opportunities
• Marriage, Maternity, Paternity Leaves

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• How much is your expected salary?( Must answer)
• How long is your notice period? (Must answer)

Language:

• Mandarin (Required)

Willingness to travel:

• 50% (Preferred)

Work Location: In person