Location:

Batu Kawan, MY

Employment Type: Permanent

BE GREAT TOGETHER WITH US.

Innovation, Efficiency and Ambition: this is what VAT has stood for over 50 years.

With this passion, VAT has grown to become the leading international developer, manufacturer and supplier of high-performance high-end vacuum valves and vacuum sealing technology, employing over 2000 people worldwide. The headquarters are located in Haag (Switzerland), the production centers in Switzerland, Malaysia, Romania and Taiwan.

General Summary

This role handles operational purchasing for indirect materials, including sourcing quotes, preparing bid comparisons, and creating POs in D365. The role requires to manage daily supplier communication, supports negotiations, maintains accurate supplier and article master data, and ensures compliance with purchasing policies and audit requirements.
This role also works closely with internal stakeholders and contributes to process improvements and IDM purchasing rollouts across multiple entities.

Principle Duties & Responsibilities

Your responsibilities include, but not limited to:

Operational Purchasing

• Request and obtain quotations from suppliers for indirect materials and services.
• Prepare bid comparisons and support price analysis and clarifications.
• Create and release purchase orders (POs) in D365.
• Monitor delivery timelines and follow up proactively to ensure on-time delivery.

Supplier Management

• Maintain day-to-day supplier communication to resolve pricing, delivery, and quality issues.
• Support Category Managers during price negotiations and contract discussions.
• Assist in evaluating and onboarding new suppliers, including initial assessments and documentation.
• Participate in supplier performance reviews, benchmarking, and improvement initiatives.

Master Data & Process Governance

• Ensure accurate and up-to-date supplier and article master data in D365.
• Maintain procurement data for assigned suppliers and categories (Kanban, Dispo, stock control).
• Ensure compliance with Group purchasing policies, audit requirements, and SoX controls.
• Support continuous improvement of purchasing and source-to-pay processes within the GBS structure.

Strategic & Cross-functional Support

• Collaborate with internal stakeholders such as Finance, Operations, and Category Managers to address procurement needs.
• Contribute ideas and feedback for enhancing global procurement processes.
• Provide support for IDM purchasing rollouts across MY/CH/RO and other sales entities as the scope expands.

Minimum Qualifications

Education & Experience

• Degree in Business Studies
• Further education in Purchasing, Supply Chain, or Business Administration preferred.
• 3–5 years’ working experience in Purchasing within a manufacturing or industrial environment.
• Experience with ERP systems; knowledge of MS Dynamics D365 is an advantage.

Technical Skills

• Strong proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Good understanding of procurement processes, sourcing methodologies, and cost analysis.

Preferred Soft Skills

• Adaptable and able to work in a fast‑paced environment
• Strong communication and negotiation skills
• Structured and analytical working style