全职 Executive, Faculty of Engineering and Information Technology 工作, 薪水, Southern University College Johor 公司招聘中 - Ricebowl

Job Description

The Executive will support daily administrative operations while assisting in the use of AI tools to improve work efficiency, document preparation, data handling, communication, and workflow coordination.

Key Responsibilities

• Provide general administrative and clerical support to the department.
• Prepare, edit, and format documents, reports, minutes, letters, presentations, and forms.
• Assist in using AI tools to support writing, summarising, data organisation, translation, and basic research tasks.
• Maintain proper filing systems, records, databases, and documentation.
• Coordinate meetings, appointments, schedules, and internal communications.
• Assist in collecting, organising, and updating data for reporting purposes.
• Support the preparation of workflow guides, templates, and standard operating procedures.
• Assist in improving administrative processes through the use of digital tools and AI applications.
• Handle email correspondence, follow-ups, and basic enquiries professionally.
• Perform any other administrative duties assigned by the supervisor or management..

Qualifications and Requirements

• Diploma or Bachelor’s Degree in Business Administration, Information Technology, Management, Office Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Basic understanding or interest in AI tools such as ChatGPT, Microsoft Copilot, Gemini, Canva AI, or other productivity tools.
• Good written and verbal communication skills in English, Bahasa Malaysia, and Mandarin will be an added advantage.
• Proficient in Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook.
• Able to prepare documents, reports, and simple data summaries accurately.
• Strong organisational skills, attention to detail, and willingness to learn.
• Able to work independently and as part of a team.
• Good time management skills and ability to handle multiple tasks.
• Responsible, proactive, and adaptable to new technologies.

Job Types: Full-time, Permanent

Benefits:

• Free parking
• Gym membership
• Health insurance

Education:

• Bachelor's (Preferred)

Experience:

• hardware maintenance: 2 years (Preferred)

Work Location: In person