Techno Fresh Agro-Produce Hiring! Full Time Admin Clerk in Selangor, Earn up to MYR 3,000 - Ricebowl

Company : Caterpro Sdn Bhd ( Taman Perindustrian Kinrara, Puchong)

Working hour : Monday to Friday (8:30am to 5:30pm), Saturday (8:30am to 1:00pm)
Benefit : Annual Leave , Free Parking, Medical Leave and etc

Key Responsibilities

Daily Task (Purchasing, HR, Admin, & Account)

• Monitor and assist in issuing daily Purchase Orders (POs).
• Manage daily operations including delivery route arrangements, production reporting, and order handling.
• Maintain and update contact lists, databases, records, and spreadsheets accurately.
• Perform data entry and maintain proper documentation records.
• Prepare invoices, delivery orders (DO), purchase orders (PO), and operational documents.
• Draft, edit, and format reports, documents, and presentations.
• Maintain both digital and physical filing systems.
• Handle phone calls, emails, WhatsApp messages, and company correspondence professionally.
• Monitor office cleanliness and ensure smooth office operations.
• Monitor company phone bills and Unifi bills to avoid service interruption.
• Liaise with Unifi service providers for any service or termination matters.
• Coordinate hostel matters and liaise with property owners regarding complaints or maintenance.
• Follow up supplier invoices and pending purchase documentation.
• Goods Receiving Note (GRN) documentation after stock receiving.
• Purchase urgent or approved items through Shopee or market survey pricing when necessary. Ensure all purchased items are Halal-certified or management-approved where applicable.
• Coordinate with Production departments for urgent stock arrangements.
• Follow up pending Purchase Orders with suppliers to ensure timely delivery.

Weekly Tasks (Purchasing, HR, Admin, & Account)

• Manage calendars, schedule meetings, and coordinate logistics for events.
• Ensure all claim forms, payment forms, and reimbursement documents are complete before submission.
• Manage online platforms including Shopee, Lazada, and TikTok accounts for company products.
• Assist in updating product listings and preparing invoices for customers.
• Collaborate with designers on product labels, brochures, TikTok/Shopee designs, and product promotions (including AI Photoshop use).
• Control and monitor maintenance item stock and product packaging inventory.
• Support the sales team with after-sales service.
• Update and maintain company license registrations.
• Ensure all documents obtain required management signatures ( 3 director) before submission.
• Submit company documents to management for acknowledgment and approval.
• Monitor supplier payment due dates and follow up with Finance or Management for payment arrangements
• Prepare outstanding task and pending issue lists for management weekly updates.
• Record meeting minutes for Tuesday Management Meetings and Saturday Meetings with Director.
• Ensure all SOP documentation follows company numbering and management formatting standards.
• Check agreements and stamping documentation with management and arrange renewals if required.
• Source new suppliers, request quotations, and compare pricing.
• Maintain and update supplier contact lists, quotation records, and price comparison files.
• Monitor stock levels weekly and ensure system records are updated accurately.
• Conduct research and coordinate participation in food expos and promotional events.
• Prepare weekly administrative and operational reports.
• Follow up pending supplier, customer, or operational documentation.

Monthly Task (Purchasing, HR, Admin, & Account)

• Order and maintain office supplies; ensure all office equipment is operational.
• Manage staff attendance, leave form, overtime, and salary submissions to the Accounts Department.
• Submit TNB, Air Selangor, hostel utilities, Unifi bill and water bills for management approval and pass to account for payment processing.
• Manage hostel rental documentation and collection arrangements.
• Print and download invoices and supporting documents for accounts processing.
• Develop, organize, and maintain an efficient filing system and document templates.
• Maintain and regularly update company databases and records.
• Assist in monthly stock count and inventory reconciliation.
• Prepare monthly sales reports for management review.
• Ensure company records, licenses, agreements, and compliance documents are updated and properly filed.
• Review supplier payment schedules and account documentation.
• Assist in preparing monthly purchasing summaries and expense tracking reports.
• Review monthly office and operational expenses for record purposes.
• Ensure monthly documentation is properly archived and accessible.
• Assist in audit preparation and document collection when required.
• Verify monthly supplier statements and outstanding balances with Accounts Department.
• Monitor monthly packaging material usage and consumption trend.

Others (Ad-hoc) (Purchasing, HR, Admin, & Account)

• Process new customer account opening forms and maintain records.
• Follow up on Bomba permits, MBSJ licenses, and other company license renewals before expiry.
• Monitor expiry dates for licenses, agreements, permits, and tenancy renewals.
• Follow up with government agencies including MIDA, MATRADE, and SME Corp regarding registrations, events, and business support programs
• Manage SME and MITI-related applications and grant opportunities when required.
• Update product catalogues and price lists whenever there are revisions or changes
• Coordinate foam box and green tray arrangements with Techno according to Production or Chef requirements
• Follow up with TNB regarding power-related matters when needed
• Verify costing and stock records in SQL system with management.
• Act as a runner for company purchases or errands.
• Assist in event setups and product expos.
• Support management with any ad-hoc tasks as required.
• Conduct research and coordinate participation in food product expos.
• Maintain and update company databases regularly.
• Arrange stock transfer or urgent self-collection when required.
• Monitor office and production consumable stock including plastic, gloves, labels, stationery, and cleaning items.
• Assist in implementing and improving company SOPs and workflow processes.
• Support Halal, HACCP, GMP, or food safety documentation when required.
• Coordinate with external suppliers, contractors, or service providers when necessary.
• Assist Management in company expansion projects, new product launches, or operational improvement activities.
• Perform any other duties assigned by Management from time to time
• Update Klinik Medilove records for newly confirmed or resigned staff
• Ensure confidentiality of company documents, employee information, pricing, and operational records

Requirements

• Minimum SPM / Diploma in Administration, Business Studies, or related field.
• At least 1 year working experience in administration, purchasing, HR, or accounts support.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Knowledge of SQL system is an added advantage.
• Good communication, coordination, and organizational skills.
• Able to multitask and work in a fast-paced environment.
• Responsible, disciplined, and detail-oriented.
• Experience in food manufacturing industry is an added advantage.

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Free parking

Work Location: In person