AppFuxion Consulting Hiring! Full Time Sales Support Specialist in Federal Territory - Ricebowl

Job Responsibilities:

Quotation, Purchase Order (PO), and Statement of Work (SOW) Management:

• Conduct daily checks for new Purchase Orders and update project details in internal trackers.
• Prepare Statements of Work and corresponding payment schedules upon request.
• Ensure all PO and SOW information is accurately documented and shared with the Finance team.
• Acknowledge receipt of POs and maintain proper records.
• Monitor sourcing-related requests and notify relevant stakeholders of key deadlines.
• Prepare and manage client-requested quotations and statements of work
• Liaise with clients on the SOW and PO status.

Client Agreement Management:

• Assist in reviewing the terms and conditions of agreements.
• Arrange for final signing and stamping of agreements.
• Submit signed and stamped agreements to clients.
• Maintain an updated agreement tracker and records.
• Monitor and highlight expiring agreements for renewal.
• Vendor Contract Staff Agreement
• Support in reviewing terms and validating staff identity and work permits.
• Coordinate signing of vendor agreements.
• Submit completed agreements to vendors.
• Maintain a current list of contract staff.

Tender Support:

• Assist in the preparation of non-technical sections of tender documents.
• Assist in the preparation and submission of tenders, proposals, and quotations.
• Coordinate with internal teams to gather necessary documentation and technical input.
• Ensure compliance with tender requirements and deadlines.
• Maintain a repository of past submissions, templates, and required documents.
• Assist in following up on submitted proposals and maintaining status logs.
• Support clarification or revision requests post-submission, if required.

Other Ad Hoc Duties:

• Support any business development-related initiatives or cross-functional tasks as assigned.

Job Requirement

• Diploma or Bachelor's Degree in Business Administration, Finance, or any related field.
• Additional certifications in Office Management, Procurement, or Project Coordination are an added advantage.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook, is essential.
• Proficiency in Mandarin or Cantonese is preferred to support communication with specific clients or stakeholders.
• Strong attention to detail and time management.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience in tendering, proposal writing, or administrative support is an advantage.
• Self-motivated, organized, and a team player.
• Familiarity with procurement workflows and agreement handling.
• Able to work in a fast-paced environment and manage multiple tasks efficiently.
• Proactive, innovative, and takes initiative to continuously improve work processes.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Prior experience in tendering, proposal writing, or administrative support is an advantage.
• Familiarity with procurement workflows and handling agreements is a plus.
• Self-motivated, well-organized, and a strong team player.
• Experience working in an IT environment or IT consulting firm is highly preferred.