Glint & Garrison Sdn. Bhd. Hiring! Full Time Activation Associate in Selangor - Ricebowl

Job Description: Activation Associate

Role Objective

Based in our Subang facility, Activation Associate will assist with the event planning, coordination and execution of on-ground brand activations, roadshows, campus events and promotional campaigns. The primary focus is to ensure a smooth events logistics, manpower coordination, timely setup and teardowns, and high operational standards across all events. This role requires a highly organized individual who can balance hands-on execution with strong coordination and problem-solving skills in fast-paced environments.

Key Responsibilities

1. Event Planning, Proposal & Budget Management

• Support the team in feasibility planning, manpower allocation, and operational strategy for upcoming activations.
• Work closely with the Creative, Marketing, and Client Servicing teams during the event planning phase to develop event concepts, operational plans, and execution timelines.
• Assist in preparing event proposals, presentation decks, operational plans, and project documentation for client pitches and internal approvals.
• Prepare and manage event budgets, quotations, and costing sheets to ensure campaigns are executed within approved budget allocations.
• Coordinate with vendors and suppliers to source cost-effective solutions while maintaining execution quality.

2. Event Logistics & Execution

• Coordinate end-to-end event setup and dismantling activities for roadshows, campus activations, sampling events, and brand campaigns.
• Ensure all event materials, props, products, and equipment are packed, transported, and deployed accurately according to event requirements.
• Conduct on-site checks to ensure activation flow meet company standards.
• Coordinate with venue management, suppliers, and logistics partners for smooth operational execution.

3. Inventory & Asset Management

• Maintain accurate inventory records of event assets, promotional materials, merchandise, and equipment.
• Conduct regular stock counts and ensure proper storage, maintenance, and tracking of event items.
• Oversee loading and unloading processes during event deployments and returns.
• Ensure all event assets are organized and accounted for after each activation.
• Implement proper handling procedures to minimize damages and losses.

4. Team Coordination & Supervision

• Supervise part-timers, promoters, crew members, and event assistants during setups and live operations.
• Prepare manpower schedules, briefing materials, and operational checklists for each event.
• Ensure all crew members understand event mechanics, brand guidelines, and operational procedures.
• Ensure compliance with safety protocols and maintain a clean, organized event environment.

5. Operations Reporting & Improvement

·        Prepare operational reports including event attendance, sampling numbers and operational feedback.

·        Monitor event performance and identify operational improvements for future campaigns.

·        Ensure proper documentation of event permits, approvals, and venue requirements where applicable.

·        Collaborate with internal teams to improve operational efficiency and execution standards across all projects.

Required Qualifications & Skills

• Experience: Minimum 2–4 years of experience in event operations, brand activations, roadshows, or related industries.
• Technical Skills: Proficient in Microsoft Excel, Google Sheets, budgeting, costing preparation, and event coordination tools.
• Planning & Budgeting: Experience preparing event proposals, costing sheets, quotations, and managing operational budgets.
• Leadership: Proven ability to manage event crews and coordinate multiple operational tasks simultaneously.
• Problem Solving: Strong ability to troubleshoot on-ground operational issues quickly and effectively.
• Communication: Fluent in Bahasa Malaysia and English. Mandarin is an added advantage.
• Physical & Logistics: Comfortable handling physical event setups, equipment movement, and long operational hours during peak event periods.
• Mobility: Willing to travel and work weekends/public holidays depending on event schedules.

Key Performance Indicators (KPIs)

• Event Readiness: Percentage of events completed setup before operational opening time.
• Budget Control: Ability to execute events within approved budget allocations.
• Operational Accuracy: Minimal setup, inventory, or logistics errors during events.
• Event Execution Quality: Smooth delivery of activations with positive client and attendee feedback.
• Asset Management: Accurate tracking and minimal loss/damage of event materials and equipment.
• Team Performance: Efficient manpower coordination and adherence to operational SOPs.
• Safety & Compliance: Zero major operational incidents or venue-related damages.