Adecco Hiring! Full Time Sales Admin Executive | 6 Months Contract in Selangor - Ricebowl

Position: Sales Admin Executive

Industry: FMCG

Working Duration: 6 months contract (Fixed)

Working Location: One Avenue, Petaling Jaya, 47800, Selangor

Working Day/Hours: Monday – Friday; Office Hour

Availability: Immediately

Benefit & Compensation: Basic up to RM3,500 (Based on experience + skills) with Transport Allowance + Meal Subsidy + Staff Purchase Discount

Job Summary:

The Sales Admin Executive is responsible for supporting end-to-end commercial and account operations, including sales reporting, promotion execution, customer claims processing, and product listing coordination. The role ensures accurate data management, timely reporting, and smooth execution of in-store and commercial activities by working closely with Key Account Managers and cross-functional teams such as Finance, Supply Chain, and Logistics. This position requires strong attention to detail, Excel proficiency, and the ability to manage multiple stakeholders in a fast-paced FMCG environment.

Key Responsibilities:

1. Sales Reporting & Data Management

• Consolidate weekly and monthly sales reports across accounts
• Maintain and update product master data
• Support sales data tracking and analysis as needed

2. Promotion Planning & Execution

• Support execution of monthly promotions and campaigns
• Coordinate submission of promotional materials (visual brief, article list, planogram) and requirements
• Consolidating Promo Bulletin File
• Ensure timely alignment with retailer guidelines

3. Customer Claims Management

• Verify and process customer claims for assigned accounts in a timely manner
• Liaise with finance and account teams to resolve discrepancies and ensure claim accuracy

4. NPD & GWP Listing Management

• Coordinate submission of new product and GWP listings
• Support allocation planning and sample coordination
• Ensure compliance with retailer requirements and timelines

5. NSO (New Store Opening) & Refit Coordination

• Coordinate NSO, refits, and in-store updates with internal teams
• Manage submission processes and ensure timely execution

6. Commercial & Account Support

• Support Key Account Managers in day-to-day operations, reporting, and client communication
• Coordinate with cross-functional teams (Logistics, Supply Chain, Finance) to ensure smooth order execution
• Monitor and follow up on operational matters

7. Administrative & Ad Hoc Support

• Maintain documentation, trackers, and reporting files
• Support ad hoc tasks and business requests as required

Qualifications:

• Preferably candidates with a minimum of 2–3 years of experience in Sales Administration, Commercial Support, Trade Marketing Support, Key Account Support, or related FMCG/commercial operations roles.
• Familiarity with promotion execution, customer claims processing, or account support operations is an advantage
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Ability to work independently and as part of a team
• Ability to manage multiple stakeholders
• Experience with drugstore clients preferred.

How to Apply:

Interested candidates are invited to submit their application via Adecco Portal, LinkedIn or email ************* AND ************* Please include "Sales Admin Executive'' in the subject line.