UEM Lestra Berhad Hiring! Full Time Senior Executive, Cost - Contract in Federal Territory - Ricebowl

JOB PURPOSE

To be responsible in ensuring effective cost tracking, contract compliance, and financial management to optimize project expenditures. The incumbent will collaborate with internal teams and external stakeholders to implement cost control measures that align with the company’s objectives.

JOB ACCOUNTABILITIES / KEY RESULT AREA

1) Cost Estimation & Budget Tracking

• Assist in developing and monitoring project cost estimates, budgets, and financial forecasts.
• Support the preparation of cost breakdowns, variance reports, and budget reviews.
• Track and highlight any cost deviations, providing recommendations for corrective actions.

2) Contract Administration

• Maintain and update records of all contract statuses, including Approved Contract Value (ACV), for all projects and services, ensuring full compliance with contractual obligations.
• Monitor and maintain all guarantees, sureties, bonds, insurances, warranties, and other contractual commitments as per contract requirements. Support the enforcement of contract terms and conditions throughout the project lifecycle.
• Ensure timely completion of contract closure activities

3) Cost Analysis & Reporting

• Conduct cost analysis for completed projects and update cost databases for future planning.
• Assist in the preparation of financial reports, cost assessments, and expenditure analysis.
• Contribute to cost forecasting and financial planning improvements.

4) Tender & Procurement Support

• Assist in the preparation of tender documents, Requests for Proposals (RFPs), and Requests for Quotations (RFQs).
• Compile data for tender evaluations, ensuring proper documentation of pricing and justifications.
• Support procurement activities in compliance with company policies and industry best practices.

5) Risk Identification & Claims Management

• Assist in identifying commercial risks, contractual claims, and potential disputes related to project costs.
• Support in drafting contractual correspondence and maintaining claims and dispute registers.
• Provide assistance in resolving contract-related issues and disputes.

6) Payment Processing & Vendor Coordination

• Support the processing of vendor payment applications by verifying documentation and preparing payment certificates.
• Track payment statuses and ensure timely processing in compliance with contract terms.
• Coordinate with finance and procurement teams to resolve any payment-related issues.

8) Stakeholder Coordination & Compliance

• Work closely with internal teams, consultants, contractors, and regulatory bodies to ensure smooth contract execution.
• Assist in ensuring compliance with financial regulations, procurement policies, and contractual guidelines.
• Facilitate communication between key stakeholders to streamline project cost management.

9) Continuous Improvement & Process Enhancement

• Participate in cost management initiatives and process improvement efforts.
• Contribute ideas for refining cost tracking methodologies and contract management workflows.
• Assist in the development of best practices for cost control and financial efficiency.

MINIMUM ESSENTIAL QUALIFICATIONS & TECHNICAL COMPETENCES

• Bachelor’s degree in Quantity Surveying, Construction Management, Civil Engineering, or a related field.
• Professional certification in quantity surveying, cost management, or contract administration from a recognized local or international body is an added advantage.
• 4-6 years of experience in Cost Control, Contract Administration, or Quantity Surveying or related roles in the construction or property development industry.
• Basic understanding of cost estimation, budgeting, contract administration, and procurement processes.
• Strong analytical and problem-solving skills with attention to detail in financial tracking and cost control.
• Proficiency in Microsoft Excel, cost analysis tools, contract management systems, and financial reporting tools.
• Good communication, interpersonal, and negotiation skills to collaborate effectively with internal and external stakeholders.
• Ability to manage multiple tasks, meet deadlines, and adapt to fast-paced project environments.