AJ Petroleum Hiring! Full Time Assistant Document Controller in Selangor - Ricebowl

Responsibilities

1. Document Control & Records Management

• Manage, file, control, and archive all QMS, HSE, and project documents (physical and digital).
• Ensure documents are accurate, current, properly revised, and retained in accordance with document control procedures.

2. Distribution & Document Traceability

• Issue controlled documents and transmittals.
• Maintain document tracking, revision control, and proper distribution to relevant parties.

3. Project Documentation Support

• Maintain project documentation for each work order.
• Prepare and control client communications, technical documents, transmittals, and final project documentation / Quality Dossiers.

4. Audit, Compliance & QHSE Support

• Support internal, external, and client audits by ensuring document readiness and ISO/API compliance.
• Assist with QHSE documentation including audit reports, CARs, NCRs, and customer complaint records.
• Comply with HSE requirements in all document-related activities.

5. Training, Confidentiality & Administrative Support

• Support document control training and awareness activities.
• Maintain confidentiality of controlled information.
• Perform document-related administrative tasks as required.

Accountabilities

• Accuracy, control, and timely update of QMS and HSE documentation and records.
• Effective implementation and maintenance of the document control system (manual and digital).
• Timely issuance and traceable distribution of controlled documents and revisions.
• Secure handling and protection of confidential and sensitive records.
• Compliance with regulatory and certification (e.g., API Q1, ISO 9001 & API 6D) documentation requirements

Qualifications

• Minimum Diploma in any related field
• 1 to 2 years experiences in related field

Job Types: Full-time, Permanent, Contract, Fresh graduate

Benefits:

• Additional leave
• Dental insurance
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• Duration of your notice period?
• What is your current salary and expected salary?

Work Location: In person