Kofax Hiring! Full Time Human Resources Assistant in Federal Territory - Ricebowl

Job Purpose

The HR Assistant provides administrative and operational support to the Human Resources function, with a focus on payroll coordination, HR records management, and employee administration. This role supports accurate payroll processing, maintains employee data and documentation, assists with HR programs and compliance activities, and helps ensure efficient day-to-day HR operations.

Key Responsibilities

Payroll & Statutory Support

• Support monthly regional payroll processing in collaboration with outsourced payroll providers.
• Compile and prepare payroll information, including commissions, leave records, allowances, deductions, and payroll adjustments.
• Review payroll reports and highlight discrepancies for correction.
• Maintain payroll records, reports, and related documentation.
• Coordinate statutory submissions and liaise with relevant government agencies when required.
• Assist with year-end payroll and tax-related activities.

HR Administration

• Monitor employees leave records and ensure accurate updates in the HR system. Prepare leave reports and support payroll-related leave administration.
• Support onboarding activities, including collection of new hire documents and employee data updates.
• Maintain and update employee records and personnel files in compliance with company requirements.
• Assist in the administration of employee insurance and benefits matters.
• Provide day-to-day HR administrative support and respond to employee enquiries.
• Support employee engagement activities, HR initiatives, and general office administrative duties when required.
• Utilize AI-enabled tools (e.g., chatbots, documentation automation, analytics assistants) to improve efficiency, accuracy, and streamline routine tasks while following company AI governance and data privacy standards.

HR Compliance & Audit Support

• Assist in HR-related audits and ensure proper documentation is maintained.
• Support compliance with company policies and local labour regulations.

While the job description describes what is anticipated as the requirements of the position, the job requirements are subject to change based upon any changing needs and requirements of the business.

Required Skills

• Basic knowledge of payroll processing and statutory requirements is an added advantage.
• Proficient in HRIS and Microsoft Office applications.
• Good written and spoken communication skills in English.
• Organized, detail-oriented, and able to handle confidential information with professionalism.
• Able to multitask and work effectively in a fast-paced environment.
• Skills in prompting AI systems and assessing output quality.
Ability to leverage AI to ideate, develop and scale to the needs of the needs of the department.

Required Experience

• Bachelor’s degree in human resources, Business Administration, or a related field.
• Minimum 2 years of experience in HR administration or payroll support.

Tungsten Automation Corporation is an Equal Opportunity Employer M/F/Disability/Vets