ATC Surface Finishing Hiring! Full Time HR - Admin Executive in Pulau Pinang, Earn up to MYR 4,000 - Ricebowl

KEY RESPONSIBILITIES

A. HUMAN RESOURCE (HR) FUNCTIONS

1. RECRUITMENT & ONBOARDING

a) Coordinate recruitment activities (advertisement, screening, interview arrangement).

b) Prepare offer letters, employment contracts and onboarding documentation.

c) Conduct orientation and induction for new employees.

d) Maintain updated employee personal files (hardcopy & digital).

2. PAYROLL & BENEFITS ADMINISTRATION

a) Assist in payroll preparation and verification.

b) Monitor attendance, overtime, leave records and statutory deductions (EPF, SOCSO, EIS, PCB).

c) Administer employee benefits (insurance, medical claims, etc.).

d) Prepare HR reports (headcount, turnover, absenteeism).

3. EMPLOYEE RELATIONS

a) Handle disciplinary matters, domestic inquiries and counselling sessions.

b) Ensure compliance with Employment Act 1955 and relevant labour regulations.

c) Support performance appraisal processes.

d) Address employee grievances and welfare matters.

B. FOREIGN WORKER (FW) & Expatriate MANAGEMENT

Key Responsibilities:

a) Manage foreign worker quota applications and renewals.

b) Handle PLKS applications, renewals, cancellations, and monitoring.

c) Administer Employment Pass (EP), PVP, Dependent Pass, and related visa matters.

d) Liaise with Immigration Department, ESD, FOMEMA, agents, and relevant authorities.

e) Monitor passport validity, permit expiry, levy payments, and insurance coverage.

f) Arrange FOMEMA medical examinations and follow-up actions.

g) Coordinate new foreign worker intake and repatriation process.

h) Manage expatriate onboarding, renewal, and pass cancellation.

i) Maintain updated foreign worker and expatriate database.

j) Ensure full compliance with Malaysian immigration and labour regulations.

k) Prepare periodic manpower and compliance reports for Management.

C. ADMINISTRATION FUNCTIONS

a) Oversee office administration and facility management.

b) Manage company assets, office supplies and maintenance.

c) Coordinate company vehicles, insurance and road tax renewal.

d) Maintain company licenses and statutory compliance documentation.

e) Support management meetings (minutes, documentation, coordination).

f) Ensure proper document control and filing systems.

D. SAFETY, HEALTH & ENVIRONMENT (SHE)

a) Assist in ensuring compliance with OSHA 1994 and relevant regulations.

b) Support implementation of workplace safety policies and procedures.

c) Coordinate safety training and awareness programs.

d) Assist in organizing Safety Committee meetings.

e) Monitor workplace incidents and prepare reports.

f) Support audits and inspections (internal and external).

g) Promote a safe and hygienic workplace culture.

3. QUALIFICATIONS & REQUIREMENTS

EDUCATION:

a) Diploma or Degree in Human Resource Management, Business Administration or related field.

b) Safety & Health certification (NIOSH) is an added advantage.

EXPERIENCE:

a) Minimum 2–5 years of experience in HR & Administration.

b) Experience handling foreign worker/Expat matters is mandatory.

c) Exposure to SHE compliance is an added advantage.

Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Flexible schedule
• Free parking
• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person