MTC Asset Management Hiring! Full Time Office Manager in Federal Territory - Ricebowl

Company Description

MTC Asset Management (M) Sdn. Bhd. is a Securities Commission Malaysia-licensed investment manager, established in 2012. The firm manages public equity absolute return strategies with a long-term track record of approximately 15% annualised returns.

Role Overview

We are hiring an Office Manager (Finance, Operations & CEO Office) to take ownership of office operations, financial administration, and client onboarding, while supporting day-to-day coordination across the business.

This is a high-responsibility hybrid role — combining office management, finance execution, client coordination, and selective executive support, (excluding Middle & Back Office investment operations).

Salary: RM7,000 – RM9,000 per month (commensurate with experience and ability to take ownership)

This is not a purely administrative or accounting role. The position requires high ownership across operations, finance, and coordination, with responsibility for ensuring things run smoothly without close supervision. This role is not suitable for candidates who prefer clearly defined responsibilities, constant guidance, or narrowly scoped administrative or accounting roles

Key Responsibilities

• Office & Operations Management: Oversee daily office operations, manage vendors, subscriptions, and utilities, handle HR administration (leave, payroll coordination), and maintain company records and compliance documentation
• Finance Execution (Front-End): Manage accounts payable and receivable, including invoicing and collections, track expenses and cash flow, prepare basic financial reports, and liaise with external accountants, auditors, tax agents, and banks (no involvement in fund accounting)
• Client Onboarding & Coordination: Coordinate client onboarding processes (KYC, documentation, account setup), liaise directly with clients, and maintain accurate client records
• Corporate Coordination & Events: Organise company meetings, client sessions, and events, manage travel arrangements, and ensure smooth and professional execution
• Executive & Administrative Support: Provide calendar coordination, document preparation, and task follow-ups, prepare board meeting materials and minutes, and handling confidential matters with discretion

Requirements

• Minimum 8 years of experience in office management, operations, or finance-related roles
• Working knowledge of basic accounting and financial processes (AP/AR, expenses, reporting)
• Highly organized, structured, and detail-oriented, with strong follow-through
• Able to operate independently with minimal supervision in a lean environment
• Comfortable handling multiple functions across operations, finance, and coordination with strong stakeholder management skills
• Proficient in Microsoft Excel, Word, and general digital tools

Why Join Us

• High ownership role with direct impact on day-to-day business operations
• Work closely with decision-makers and leadership
• Exposure to finance, operations, and client management
• Fast learning curve with broad responsibilities and real accountability
• Monthly allowance (RM400) to support medical and parking expenses