E M SERVICES PRIVATE LIMITED Hiring! Full Time HR Project Assistant (3 months Contract) in South (Singapore), Earn up to SGD 2,000 - Ricebowl

• File Preparation, Batching, Digitalization: Scan records into high-quality, searchable PDF formats.

• Data Categorization: Review and sort scanned documents into predefined digital folders (e.g., Employment Contracts, Performance Appraisals, Certifications, Statutory Documents).

• Standardized Naming: Apply the standard naming convention to every file to ensure immediate searchability and system compatibility.

• Quality Assurance: Conduct spot-checks to ensure the office scanner has not missed pages or produced images that hinder readability.

• Progress Tracking: Maintain a Tracker in Excel, logging every file processed and flagging any missing critical documents (e.g., signed LoA, NRIC copies).

• PDPA Compliance: Ensure physical files are kept secure during the scanning process and returned to locked cabinets immediately after the digital copy is verified.

Requirements:

• Minimum GCE O level certificate or equivalent
• Proficient in Microsoft Excel (data entry and tracking) and familiar with operating office scanning equipment.
• Exceptional attention to detail; ability to maintain high accuracy despite the repetitive nature of office-level scanning.
• Deep understanding of the importance of data privacy (PDPA awareness is mandatory).