TotalEnergies Hiring! Full Time Secretary - Admin Assistant in Federal Territory - Ricebowl

Contexte et environnement

Are you highly organised, proactive, and skilled at keeping operations running smoothly through effective coordination and administrative support?

TotalEnergies EP Malaysia is looking for a dependable and detail-oriented Secretary / Admin Assistant to support our Drilling & Wells Department. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working with diverse stakeholders across teams and locations.

Activités

Your Impact

As the Secretary / Admin Assistant, you will play a central role in ensuring the smooth day-to-day operations of the Drilling & Wells team. In this role, you will:

• Provide full administrative and secretarial support to the Head of Department and team members.
• Manage confidential information with a high degree of professionalism and discretion.
• Coordinate meetings, prepare agendas, presentations, and ensure all logistics are in place.
• Arrange travel, accommodation, itineraries, and logistics for staff, visitors, and expatriates.
• Support onboarding and offboarding activities in collaboration with the HR team.
• Process claims, travel expenses, and vendor invoices while liaising with Finance.
• Manage daily administrative tasks, track deadlines, and follow up on action items across.
• Maintain and organise documentation in SharePoint and MS Teams.
• Handle incoming calls, emails, requests, and general enquiries efficiently.
• Support visa and work permit administration as required.
• Assist with specialised logistics such as helicopter or crew boat bookings when necessary.
  
  
  

Profil du candidat

What We Are Looking For

To succeed in this role, you will need:

• Diploma in Business Administration, Secretarial Studies, or a related discipline
• At least 5 years of relevant experience in a similar role, preferably within a multinational company
• Strong communication skills in English and Bahasa Malaysia, both written and spoken
• Proficiency in Microsoft Office applications
• Excellent organisational, planning, and multitasking abilities
• High level of integrity, discretion, and professionalism
• Ability to work independently while supporting a team environment
  
  
  

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.