全职 Academic Coordinator Jobs, in Yew Chung Education Foundation Limited - Ricebowl

Position Purpose
To ensuring seamless coordination of scholarship programmes, timetabling, examinations, and large-scale academic events. The role acts as a crucial bridge between teaching staff, academic leadership, and administrative systems, driving operational excellence through data-informed decision-making, technology integration (including AI tools), and cross-institutional best practice.

Key Responsibilities
1. Academic Programme Coordination

Support Supervisor on end-to-end administration of all sorts scholarship and Bursary Scheme programmes, including application coordination, assessment scheduling, documentation, and award monitoring

Contribute to the school timetabling process in consultation with academic leaders, optimising resource allocation and staff deployment

Coordinate/Support all internal and external examinations (including CIE, IBO, or other relevant boards), ensuring compliance with Hong Kong regulations and international awarding body requirements

Execute large-scale academic events (e.g. awards ceremonies, university fairs, academic competitions, graduation ceremonies, CCA & ASA) with meticulous attention to logistics and stakeholder experience, as well as maintaining consistent central database for those regular events and activities.
2. Systems, Data & Innovation

Support on the implementation and optimisation of academic data systems (e.g. MB GMIS School APP), including student information systems, timetabling software, and assessment platforms

Utilise data analytics to generate insights on academic performance, resource utilisation, and operational trends; present findings to SLT to inform strategic planning

Support digital transformation within academic operations, including the integration of AI tools for administrative efficiency, scheduling optimisation, and data processing

Develop and maintain robust databases for academic records, ensuring data integrity and GDPR/PDPO/privacy compliance
3. External Engagement & Benchmarking (applicable to Senior Position)

Maintain current knowledge of Hong Kong educational policies, EDB requirements (as applicable), and international school sector developments

Connect with peer schools and educational organisations to benchmark practices, source external expertise, and facilitate cross-school learning opportunities

Liaise with examination boards, university admissions offices, and scholarship providers to secure resources and ensure compliance
4. Stakeholder Support & Communication

Provide high-level administrative support and project management to Heads of Department and academic leadership

Support and guide teaching staff on academic systems, data protocols, and new technologies

Other Ad hoc Duty assigned by SLT, including School Accreditation, EDB Inspection, Trip Support etc.

Essential Qualifications & Experience

Bachelor’s degree (Master’s preferred) in Education, Educational Administration, Data Analytics, or related discipline

2-5 years’ experience in academic administration, operations management, or coordination within the Hong Kong education sector or a reputable international school

Demonstrable knowledge of the Hong Kong educational landscape, including local regulations, international curricula (IGCSE,IBDP or similar), and university entrance procedures is preferrable

Proven experience in complex timetabling and/or examination coordination at a senior level

Advanced proficiency in data analysis, and a demonstrated aptitude for leveraging AI and automation tools to enhance operational efficiency

Logical, process-oriented mindset with the ability to analyse complex workflows, identify inefficiencies, and implement systematic improvements

Ability to synthesise best practices from diverse educational contexts and adapt external innovations to the school’s specific environment

Exceptional interpersonal skills with fluency in English; Cantonese and Mandarin proficiency highly advantageous for local stakeholder engagement

Proven ability to coordinate large-scale events and manage multiple concurrent projects under pressure while maintaining meticulous attention to detail

(Personal data provided by applicants will be treated in strict confidence and used for recruitment purposes only. Applicants who does not receive a response within 2 months may consider their application unsuccessful. All applicants may be considered for other suitable positions with the Foundation and will be deleted from our records after 6 months from the date of application.)
We are committed to safeguarding and promoting the welfare of all the students in our care and expect all applicants to share this commitment. We align our recruitment practices to the recommendations of the International Task Force on Child Protection. Before any appointment is confirmed, we implement effective recruitment practices which include: interview, identity check, criminal record check and character/professional references. All teachers and other adults working at YCYW schools are expected to read and comply with our Child Protection Policy and Procedures and our Adult Code of Conduct for Working with Students.

Full-time