Fairview International School Hiring! Full Time Academic Assistant in Federal Territory - Ricebowl

About Us

Fairview International School (FIS) is more than an educational institution — we are a catalyst for change. Recognised as the Top IB School in Malaysia and among the Top 100 IB Schools globally for five consecutive years, we are committed to making high-quality International Baccalaureate (IB) education accessible to all.

At Fairview, we nurture internationally minded learners through innovation, leadership, and real-world experiences. Our dynamic environment provides opportunities for both professional growth and meaningful impact.

Why Join Us?

Innovative Environment: Be part of a progressive institution shaping the future of education

Global Impact: Work within an international IB framework and community.

Career Growth: Access continuous professional development and leadership opportunities.

Holistic Exposure: Engage in both academic and co-curricular programmes (CCA, camps, expeditions, events).

International Opportunities: Exposure to global education practices and international programmes.

Visa Support: Work visa sponsorship and assistance will be provided for eligible international candidates, subject to approval by relevant Malaysian authorities.

Primary Objective

The Academic Assistant provides essential administrative, operational, and programme support to ensure the effective delivery of academic and school-wide programmes.

This role extends beyond academic administration to include active support and coordination of school activities, ensuring seamless execution of both curricular and co-curricular programmes aligned with the school’s holistic education approach.

Key Responsibilities

1. Academic Administration

- Provide day-to-day administrative support to the Principal, IB Coordinators, and teaching staff

- Assist in preparing, formatting, proofreading, and distributing academic materials (lesson resources, assessments, reports)

- Support examination processes, including scheduling, logistics, and invigilation coordination

2. Data & Records Management

- Maintain accurate student academic records, attendance, and documentation

- Ensure proper filing and compliance with school and IB standards

- Manage digital databases and support data tracking for academic reporting

3. Communication & Coordination

- Serve as a key point of contact for academic-related queries from parents, students, and staff

- Coordinate meetings, prepare agendas, record minutes, and follow up on action items

- Support internal communication between academic departments and school leadership

4. Event & Programme Support

- Assist in planning and executing academic events such as:

- Parent-Teacher Conferences

School assemblies

- Examination periods

- Academic briefings

- Provide operational support for whole-school programmes, including:

- Co-Curricular Activities (CCA)

- Outdoor education programmes and camps

- Expeditions and learning journeys

- School events (Open Days, performances, special programmes)

5. Operational & Activity Coverage

- Be available to support and cover additional school activities when required, including:

- After-school programmes and CCAs

- Weekend events or school functions

- Camps, trips, and expeditions (local or international, where applicable)

- Assist in student supervision, logistics coordination, attendance tracking, and safety compliance during such activities

6. Cross-Department Collaboration

- Work closely with academic, operations, boarding, and administrative teams

- Ensure smooth day-to-day functioning of the academic office and school programmes

- Support ad-hoc projects and school initiatives as assigned

Skills & Qualifications

- Diploma or Bachelor’s Degree in Business Administration, Education, or a related field

- Prior experience in administrative or operational roles (education sector preferred)

- Strong organizational and time-management skills with high attention to detail

- Excellent interpersonal and communication skills

- Ability to multitask and work in a fast-paced environment

- High level of professionalism and ability to maintain confidentiality

- Technical Skills

- Proficiency in Excel, Word & Form creations and digital systems/databases

- Familiarity with school management systems is an advantage

- Knowledge of IB programmes is preferred but not essential

Language Requirements

- Fluent in English (spoken and written)

- Additional languages are an advantage

How to Apply

If you are passionate about education, highly organised, and ready to contribute to a dynamic school environment, we invite you to apply.

Please submit your resume and cover letter to:

*************

Subject: Academic Assistant Application

Join Fairview International School — where education goes beyond the classroom.