Trees Engineering Hiring! Full Time Administrative Assistant, Subsurface in Federal Territory - Ricebowl

Job Objectives 

• Provision of administrative and supportive work to Exploration Department.
• Provision of administrative and supportive work to other departments when and as required.

Major Duties & Responsibilities

• Handle incoming and outgoing letters, their registration in designated file or system and their filing in designated folder or system.
• Handle and control invoices, register invoices in the designated file or system and update them properly and timely, communicate with the relevant departments and contractors.
•  Support IT & Data Management Executive for incoming and outgoing technical data by DHL or E-mail.
•  Arrange business travel and home leave, including reservation of air ticket, hotel, etc. also prepare business travel application form and expense settlement.
• Arrange meetings, appointments, and welcome and treat guests.
• File digital and physical documents in designated folder or system.
• Transports confidential materials, when necessary, from location to location and help clearing cheque based on request from the supervisor.
• Support Secretary to GM and Admin HR to plan, coordinate and implement special internal & external events, such as CSR, anniversary, team building, to make such event a grand success.
• Answer to phone calls to the KL office and deal with or transfer them to the relevant staff.
• Reporting to : Head of Exploration