IGB Hiring! Full Time SENIOR ADMINISTRATION EXECUTIVE in Federal Territory - Ricebowl

(Location: Mid Valley City, KL)

To support and manage Group Administration functions across office operations, facilities, and administrative services, ensuring efficient day-to-day operations, proper cost control and compliance with company policies and procedures.

Job Descriptions

1. Office Operations & Administration

• Oversee daily administrative operations including despatch, meeting room coordination and front office support
• Coordinate with departments and Office Administrators (OAs) on administrative matters
• Handle general inquiries and ad hoc administrative requests

2. Systems & Infrastructure Administration

• Administer systems such as door access, office telephone, and e-Despatch
• Coordinate system updates, user access and vendor support
• Ensure proper system documentation and records are maintained

3. Vendor & Contract Management

• Liaise with vendors and service providers for administrative and maintenance services
• Monitor service performance, contract renewals and expiry tracking
• Ensure compliance with service agreements and company requirements

4. Staff Support & Office Services

• Manage company handphone, staff petrol card administration and other related staff administrative matters
• Coordinate office supplies, pantry operations and housekeeping services to ensure smooth daily operations
• Support Office Administrator (OA) coordination and attend to general staff administrative requirements

5. Asset & Facilities Management

• Maintain asset registers for office equipment and non-IT assets
• Oversee office maintenance, cleaning and other related services

6. Financial Processing & Reporting

• Process monthly and quarterly payments (CR)
• Prepare administrative reports including expense tracking, consumption monitoring and charge-out reports
• Ensure accurate cost allocation and proper documentation

Job Requirements

• Must possess at least a Certificate or Diploma in Business Administration, Management, Office Management, or a related field.
• Minimum of 10 years of progressive experience in corporate administration, office operations, or facilities management.
• Experience managing administration for a "Group" or multi-entity structure is highly preferred.
• A proactive approach to daily administrative operations, including meeting room coordination and front office support.
• Precision in maintaining system documentation and historical records.
• Ability to handle general inquiries and ad hoc requests with professionalism and clarity.

An attractive remuneration package that commensurates with qualification and experience will be offered to the successful candidate. If you have what it takes to be part of our dynamic team, please e-mail or write in a detailed resume, stating current and expected salary, a recent passport-sized photograph (n.r) and contact number to:

Group Human Capital Division
IGB BERHAD
Level 32, The Gardens South Tower, Mid Valley City
Lingkaran Syed Putra,
59200 Kuala Lumpur.
E-mail : *************

Please indicate position applied for on the top left-hand corner of the envelope. We thank all applicants in advance BUT only shortlisted candidate will be notified.