Eco Interiors International Hiring! Full Time Human Resources Assistant Manager in Selangor - Ricebowl

• Minimum Diploma in Human Resource Management, Business Administration, or related field.

• Minimum 5 years of experience in a senior or managerial HR role, handling full spectrum of HR functions.

• Strong knowledge of Malaysian Employment Act and statutory requirements.

• Hands-on experience in payroll, employee relations, and HR operations.

• Strong interpersonal, communication, problem-solving, and stakeholder management skills.

• Ability to work in a fast-paced environment and manage multiple priorities effectively.

• Willing to work beyond standard working hours when required, depending on operational or business needs.

HR Operations & Compliance

• Ensure compliance with Malaysian Employment Act and statutory requirements (LHDN, EPF, SOCSO, EIS, ZAKAT, and others).

• Act as the main liaison with government agencies and handle audits, inspections, and HR-related queries.

• Manage employee statutory lifecycle updates, including new joiner registrations and resignee notifications with relevant government bodies

• Manage statutory submissions including EA Forms, Borang E, and other required regulatory documentation.

• Maintain and continuously improve HR policies, SOPs, and internal HR processes.

• Issue internal HR communications such as policy updates and regulatory announcements.

• Monitor HR operations and identify opportunities for process improvement and efficiency enhancement.

Payroll & Employee Benefits Administration

• Oversee monthly payroll processing to ensure accuracy, timeliness, and full compliance.

• Manage statutory deductions, contributions, and payroll-related reporting.

• Administer employee benefits including medical, insurance, claims, allowances, and related updates.

• Process employee claims and reimbursements in accordance with company policies and approvals.

HR Information System & Reporting

• Maintain accurate employee data in HR systems, including new hires, resignations, and employee movements.

• Prepare monthly and ad-hoc HR reports for management review.

• Manage employee documentation such as confirmations, promotions, transfers, and re-designations.

Recruitment & Onboarding Support

• Support recruitment activities including job postings, sourcing, screening, and interviews.

• Coordinate onboarding processes to ensure smooth integration of new employees.

Employee Lifecycle Management

• Manage attendance, leave administration, and employee records.

• Oversee full employee lifecycle processes including confirmation, resignation, and offboarding.

• Coordinate offboarding processes with relevant government agencies (including LHDN) and internal departments such as Finance, IT, Administration, and HODs to ensure a smooth and compliant exit process.

Employee Relations & Performance Management

• Handle employee relations matters including grievances, disciplinary actions, and conflict resolution.

• Support performance management processes, appraisals, and employee conduct monitoring.

• Work closely with management and department heads to maintain a positive working environment.

• Participate in employee engagement and employee relations initiatives.

Training, Development & HR Improvement

• Support training and development initiatives to enhance employee capabilities.

• Continuously review and improve HR SOPs, systems, and processes to increase efficiency and effectiveness.

Internal HR Audit & Compliance

• Conduct internal HR audits to ensure compliance with company policies, SOPs, and legal requirements.

• Develop audit checklists and monitoring frameworks for HR functions.

• Identify risks, gaps, and areas for improvement, and recommend corrective actions.

• Support internal and external audit requirements with proper documentation.

• Annual Leave
• Medical Leave & benefits
• Miscellaneous leaves such as marriage leave, compassionate leave, maternity leave, paternity leave, vaccination leave