Herb & Fashion Hiring! Full Time Office Administrator in WP Kuala Lumpur, Earn up to MYR 5,000 - Ricebowl

About the Role

We are looking for a proactive and highly organized Executive Personal Assistant to support the Company Director in daily operations, business development, and client engagements.

This is more than a traditional administrative role. You will work closely with the Director, accompany business trips, attend client meetings, coordinate projects, and ensure day-to-day operations run smoothly. The role requires excellent communication skills, strong organizational abilities, and a willingness to travel frequently across Malaysia.

If you enjoy a dynamic work environment, meeting new people, solving problems, and taking ownership of your work, we'd love to hear from you.

Job Requirements

• This position requires frequent and extended business travel throughout Malaysia. Applicants must be willing to travel for extended periods.

• Willing to accompany the manager on business trips and customer visits.

• Strong communication and interpersonal skills with a customer-oriented attitude.

• Highly organized, responsible, and able to manage multiple tasks efficiently.

• Proactive, detail-oriented, and able to work independently with minimal supervision.

• Good problem-solving skills and the ability to perform under a fast-paced environment.

• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with Google Workspace is an advantage.

• Fluent in English, Bahasa Malaysia and Mandarin.

• Possess a valid driving license is preferred.

What We Are Looking For

• A proactive individual who takes initiative rather than waits for instructions.

• Someone who enjoys coordinating people, solving problems, and ensuring work gets done.

• A reliable team player with a high level of professionalism and confidentiality.

• A positive attitude, willingness to learn, and the ability to adapt to a dynamic work environment.

Job Responsibilities

• Accompany the manager on business trips, client visits, meetings, exhibitions, and corporate events.

• Assist in meeting clients, handling enquiries, and following up on customer requests.

• Plan and coordinate travel arrangements, including flights, accommodation, transportation, and meeting schedules.

• Manage and organize the manager's daily schedule and ensure smooth execution of appointments.

• Prepare meeting minutes, follow up on action items, and ensure tasks are completed on time.

• Assist in preparing quotations, presentations, reports, and other business documents.

• Coordinate communication between internal departments and external business partners.

• Provide administrative and operational support for daily business activities and special projects.

• Support on-site coordination during business trips, customer visits, and company events.

• Perform other duties assigned by the manager when required.

• Training Provided
• EPF
• EIS
• Annual Bonus
• Allowance Provided