Suzhou Terminal Operations Malaysia Sdn. Bhd. Hiring! Full Time Admin Assistant in Johor, Earn up to MYR 3,500 - Ricebowl

Job Summary

The Admin Assistant is responsible for providing comprehensive administrative and clerical support to ensure the smooth and efficient operation of the office. The role includes document management, correspondence, meeting coordination, record keeping, procurement support, and assisting various departments in daily administrative functions.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Office Management, Human Resource, or related disciplines.

• Minimum 1–2 years of administrative experience. Fresh graduates are encouraged to apply.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Good written and verbal communication skills in English and Mandarin. Bahasa Malaysia is an added advantage.

• Strong organizational, planning, and multitasking skills.

• Able to work independently with minimum supervision.

• Good interpersonal and communication skills.

• Responsible, detail-oriented, and able to meet deadlines.

• Positive working attitude with strong teamwork spirit.

Preferred Qualifications

• Experience in logistics, port, terminal, shipping, or warehousing industry will be an added advantage.

• Familiarity with document control and administrative procedures.

• Knowledge of HR or procurement administration is advantageous.

Key Competencies

• Administrative Coordination

• Document Management

• Time Management

• Communication Skills

• Problem Solving

• Attention to Detail

• Confidentiality

• Teamwork

• Microsoft Office Proficiency

Working Conditions

• Full-time position based in Pasir Gudang, Johor.

• Monday to Friday (and Saturday if required by company operations).

• May be required to provide administrative support for operational activities during peak periods.

Reporting To

Administration Manager / HR & Administration Manager (or any person assigned by Management)

Key Responsibilities

• Provide general administrative and clerical support to the Administration Department.

• Prepare, organize, file, and maintain company documents, records, and correspondence.

• Handle incoming and outgoing mail, courier services, and document distribution.

• Assist in preparing reports, letters, presentations, and meeting minutes.

• Coordinate meetings, appointments, travel arrangements, and company events when required.

• Maintain office supplies inventory and coordinate procurement of stationery and office equipment.

• Manage office assets and ensure proper record keeping.

• Support HR in onboarding documentation, attendance records, leave administration, and employee filing when required.

• Assist Finance Department with invoice collection, document submission, and payment documentation.

• Liaise with internal departments, external vendors, government agencies, and business partners.

• Ensure proper filing system (hardcopy and electronic) is maintained and updated.

• Handle confidential information with professionalism and integrity.

• Perform data entry and maintain accurate administrative records.

• Assist in preparing operational documents and reports for terminal operations when required.

• Perform any other duties assigned by Management from time to time.

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Medical Insurance
• Training Provided
• Allowance Provided
• Performance Bonus
• Company Trip
• 5 Working Days
• Flexible Working Hours
• Staff Meal
• Overtime Pay