Image Magic Printing Hiring! Full Time Purchasing Cum Admin Assistant in WP Kuala Lumpur, Earn up to MYR 2,800 - Ricebowl

• Minimum SPM/Diploma or equivalent recognized qualification.

• At least 1 year of experience working in an administrative role.

• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.

• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.

• Proficient in using Wechat and Taobao as part of the sourcing tools.

• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

1. Purchasing & Procurement

• Prepare Purchase Orders (POs) in accordance with company procedures.

• Source and obtain quotations from suppliers for products, materials, and services.

• Compare supplier pricing, lead times, and product specifications to support cost-effective purchasing decisions.

• Liaise with suppliers regarding order placement, delivery schedules, product availability, and pricing.

• Verify purchase-related documents, including quotations, purchase orders, delivery orders, invoices, and credit notes.

• Coordinate with relevant departments to ensure goods received match purchase orders and required specifications.

• Assist in resolving discrepancies related to quantity shortages, damaged goods, pricing issues, or delivery delays.

• Maintain and update supplier databases, purchasing records, and procurement documentation.

• Source for alternative suppliers and support supplier performance evaluations when required.

2. Administrative Support

• Maintain and organize company records, files, contracts, and administrative documents.

• Manage office supplies and coordinate replenishment to ensure adequate stock levels.

• Coordinate courier services, office maintenance, repairs, and general office administration matters.

• Support company events and internal administrative activities.

• Assist in following up on and collecting outstanding payments from debtors.

• Assist in monitoring inventory levels of office supplies and operational materials.

3. Compliance & Continuous Improvement

• Ensure all purchasing and administrative activities comply with company policies and procedures.

• Maintain confidentiality of company information and supplier agreements.

• Identify opportunities to improve procurement efficiency, administrative processes, and cost savings.

• Perform any other duties and special projects assigned by management from time to time.

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Annual Bonus
• Medical Insurance
• Overtime Pay
• Compassionate Leave