Smart Screen Asia Hiring! Full Time Purchasing - Sourcing Executive in Pulau Pinang, Earn up to MYR 6,000 - Ricebowl

Key Responsibilities1. Strategic Sourcing

• Identify, evaluate, and develop qualified local and international suppliers.
• Source raw materials, production components, packaging materials, machinery parts, and indirect materials.
• Obtain and compare supplier quotations (RFQ/RFP/RFQ) to ensure competitive pricing and quality.
• Conduct supplier capability assessments and performance evaluations.
• Develop alternative sourcing strategies to reduce supply risks.
• Build and maintain long-term relationships with key suppliers.

2. Purchasing & Procurement

• Process Purchase Requisitions (PR) and issue Purchase Orders (PO) accurately and on time.
• Ensure purchases comply with approved budgets, procurement policies, and internal procedures.
• Monitor purchase orders and expedite deliveries to meet production schedules.
• Verify supplier invoices, delivery orders, and supporting documents before payment processing.
• Coordinate procurement activities to support production and operational requirements.

3. Supplier Management

• Negotiate prices, payment terms, delivery schedules, warranties, and contracts.
• Monitor supplier performance in terms of:
• Quality
• Cost
• Delivery
• Service responsiveness
• Resolve supplier-related issues such as shortages, late deliveries, quality problems, and invoice discrepancies.
• Conduct supplier audits and participate in supplier improvement initiatives where required.

4. Inventory & Material Planning

• Monitor inventory levels to maintain optimal stock availability.
• Coordinate with Production Planning, Warehouse, and Logistics teams regarding material requirements.
• Prevent stock shortages and minimize excess or obsolete inventory.
• Support stock counts, inventory reconciliation, and cycle counting activities.
• Monitor reorder levels and recommend replenishment plans.

5. Cost Control & Continuous Improvement

• Identify opportunities for cost reduction through strategic sourcing and supplier negotiations.
• Analyse purchasing trends, market pricing, and commodity fluctuations.
• Recommend alternative materials or suppliers to improve cost efficiency.
• Participate in value engineering and continuous improvement initiatives.
• Support annual procurement budgeting and cost-saving projects.

6. Cross-Functional Coordination

• Work closely with:
• Production
• Engineering
• Quality Assurance
• Warehouse
• Logistics
• Finance
• Support New Product Introduction (NPI) by sourcing new materials and suppliers.
• Coordinate material availability for engineering changes and production schedules.
• Communicate supplier updates and delivery status to relevant departments.

7. Documentation & Reporting

• Maintain accurate procurement records, including:
• Purchase Orders
• Supplier Quotations
• Contracts
• Delivery Orders
• Invoices
• Prepare:
• Monthly purchasing reports
• Supplier performance reports
• Cost-saving reports
• Procurement analysis
• Material usage reports
• Ensure procurement documentation complies with internal audit requirements.

8. Compliance & Quality

• Ensure procurement activities comply with company policies and ethical sourcing standards.
• Support compliance with quality management systems such as ISO 9001, ISO 14001, or IATF 16949 (where applicable).
• Ensure suppliers meet quality, environmental, and customer requirements.
• Assist during internal and external audits.

RequirementsEducation

• Diploma or Bachelor's Degree in:
• Supply Chain Management
• Purchasing
• Business Administration
• Logistics
• Manufacturing Management
• Engineering
• or a related discipline

Experience

• Minimum 3–5 years of experience in sourcing, purchasing, procurement, or supply chain within a manufacturing environment.
• Experience sourcing raw materials, production components, and manufacturing consumables.
• Familiarity with local and international suppliers is an advantage.

Technical Skills

• Strong knowledge of procurement and sourcing processes.
• Supplier negotiation and contract management.
• Inventory planning and material control.
• Cost analysis and budgeting.
• ERP/MRP system experience (e.g., SAP, Oracle, Microsoft Dynamics, AutoCount, SQL Accounting, or similar).

Pay: RM5,000.00 - RM6,000.00 per month

Work Location: In person