The Fame Events Hiring! Full Time Project Planning Supervisor in WP Kuala Lumpur, Earn up to MYR 7,000 - Ricebowl

Education:

• Bachelor's Degree or Diploma in:

  • Event Management

  • Business Administration

  • Marketing

  • Project Management

  • Communications

  • or related fields

Experience:

• Minimum 4-6 years of experience in Event Planning, Project Management, or Client Servicing.

• Minimum 2 years of leadership or supervisory experience.

• Proven experience managing large-scale events and multiple projects.

Skills & Competencies

Project Management

• Project planning and scheduling

• Proposal development

• Project coordination

• Timeline management

• Stakeholder management

Leadership & Team Management

• Team leadership and coaching

• Performance management

• Resource allocation

• Decision-making and problem-solving

Client Servicing

• Relationship management

• Presentation and communication skills

• Negotiation and expectation management

• Customer-focused mindset

Business & Financial Acumen

• Budget planning and monitoring

• Cost management

• Commercial awareness

• Project profitability management

Communication & Collaboration

• Strong written and verbal communication skills

• Cross-functional collaboration

• Meeting facilitation

• Conflict resolution

Digital & AI Competency

• Project management software proficiency

• Lark Suite and digital collaboration tools

• AI-assisted planning and reporting

• Workflow automation and process optimization

Personal Attributes

• Strong leadership presence

• Strategic and solution-oriented mindset

• Detail-oriented and highly organized

• Ability to work under pressure and manage multiple priorities

• Passionate about innovation and continuous improvement

2.1 Project Planning & Coordination

• Lead the planning and development of event projects from concept to execution.

• Develop comprehensive project plans, timelines, milestones, and deliverables.

• Ensure project requirements are clearly defined and communicated.

• Monitor project progress and ensure deadlines are met.

• Manage multiple projects simultaneously while maintaining quality standards.

• Identify project risks and develop mitigation strategies.

2.2 Client Relationship Management

• Act as the primary point of contact for assigned clients.

• Build and maintain strong client relationships.

• Conduct client meetings, project briefings, and project presentations.

• Understand client objectives and translate requirements into project plans.

• Manage client expectations throughout the project lifecycle.

• Ensure high levels of client satisfaction and service excellence.

2.3 Proposal Development & Project Documentation

• Lead proposal development, project presentations, and pitch preparation.

• Review project proposals, quotations, and project documentation.

• Ensure project scope, deliverables, and timelines are clearly documented.

• Maintain project records and documentation standards.

• Ensure all project files are properly organized and archived.

2.4 Team Leadership & Development

• Lead, mentor, and develop the Project Planning Team.

• Allocate projects and workloads effectively among team members.

• Conduct regular project review meetings and coaching sessions.

• Monitor team performance and productivity.

• Support onboarding and training of new employees and interns.

• Promote collaboration, accountability, and continuous learning.

2.5 Cross-Functional Collaboration

• Collaborate closely with:

  • Project Operations Team

  • Creative Team

  • Marketing Team

  • Procurement Team

  • Finance Team

  • Human Resources Team

• Ensure project requirements are effectively communicated across departments.

• Facilitate coordination meetings and project updates.

• Ensure project teams remain aligned throughout project execution.

2.6 Budget & Project Financial Coordination

• Work with Procurement and Finance teams to develop project budgets.

• Monitor project profitability and budget utilization.

• Ensure project costing aligns with client expectations and company targets.

• Identify opportunities for value engineering and cost optimization.

• Support project financial reporting and project closure reviews.

2.7 Project Quality & Risk Management

• Ensure project planning quality standards are maintained.

• Conduct project reviews to identify risks and improvement opportunities.

• Monitor project compliance with company SOPs and client requirements.

• Resolve project issues proactively before escalation.

• Implement lessons learned and continuous improvement initiatives.

2.8 AI & Digital Productivity Utilization

• Lead the adoption of AI and digital tools within project planning functions.

• Utilize AI for proposal development, project planning, reporting, and documentation.

• Implement project management systems and workflow automation.

• Train team members on AI-assisted project management practices.

• Continuously improve efficiency through technology and innovation.

• Annual Leave
• EPF
• SOCSO
• EIS