Inetolgift Hiring! Full Time Admin Support Executive in WP Kuala Lumpur, Earn up to MYR 4,500 - Ricebowl

This is not a routine admin role. The role requires high ownership, fast response and close coordination with sales team, suppliers and vendors to keep projects moving smoothly.

• Diploma / Degree in Business Administration, Marketing, Supply Chain, Procurement, Operations Management or related field.
• Minimum 1–2 years working experience in sales support, vendor coordination, purchasing, procurement, customer service, project coordination or operations support.
• Experience in corporate gifts, trading, printing, packaging, premium gifts, retail, or corporate's wholesale-based businesswill be an added advantage.
• Able to communicate in English and Mandarin. Bahasa Malaysia is an advantage.
• Comfortable using WhatsApp, email, Microsoft Excel / Google Sheets and shared folders.
• Familiar with basic business documents such as quotation, purchase order, supplier quotation, delivery timeline and invoice request.
• Strong follow-up skills and able to chase suppliers, vendors and internal team without being reminded.
• Responsive, alert and able to handle fast-moving project communication.
• Organised, detail-oriented and careful with pricing, product details, deadlines and customer requirements.
• Able to coordinate closely with sales team, suppliers, vendors, logistics partners and internal operations team.
• Able to work under timeline pressure and manage multiple projects at the same time.
• Must be responsible, committed and willing to support urgent project matters after working hours when necessary.
• Possess own transport will be an added advantage.

1. Sales Team Support

• Assist sales team in preparing quotations and sales proposals.
• Check customer PO details and ensure information is complete.
• Support sales team with project costing, supplier pricing and timeline checking.
• Prepare and update sales project trackers.
• Follow up pending information from sales team, suppliers or customers.
• Assist in preparing documents needed for customer submission.
• Support sales team during urgent project enquiries or timeline changes.

2. Vendor & Supplier Coordination

• Source suitable vendors and suppliers based on project requirements.
• Request quotations from suppliers and compare pricing, lead time and terms.
• Follow up suppliers on stock availability, product details, customization, artwork and delivery schedule.
• Coordinate samples, mock-ups or product references when required.
• Issue purchase orders to suppliers after internal confirmation.
• Follow up supplier invoices, statements or supporting documents when needed.
• Build good working relationships with suppliers to improve response speed and reliability.

3. Project Follow-Up & Timeline Control

• Monitor project progress from quotation stage until delivery completion.
• Update project status clearly in the internal tracker.
• Follow up artwork approval, production timeline, packing, delivery and completion status.
• Coordinate with logistics or operations team for delivery arrangements.
• Highlight delays, supplier issues, cost changes or project risks early.
• Support internal project/order meetings with updated information.
• Ensure sales team and management are updated on important project movements.

4. Communication & Coordination

• Communicate closely with sales team, suppliers, vendors, logistics partners and internal team.
• Respond to project-related messages and emails promptly during working hours.
• For urgent project matters, be prepared to coordinate after working hours when necessary.
• Keep communication clear, documented and traceable.
• Avoid relying only on verbal instructions; important updates must be recorded in tracker, email or WhatsApp.

5. In-House brand Supports

• Assist with supplier follow-up for raw materials, packaging or production-related items.
• Check supplier pricing, stock availability and delivery timelines.
• Coordinate with production or operations team for supplier-related updates.
• Support urgent stock, material or vendor matters when required.

• Annual Leave
• EPF
• SOCSO
• EIS
• Training Provided