Klang, Selangor
Be an early applicant!
Posted a month ago • Closing 11 May 2024
Be an early applicant!
Requirements
As the Personal Assistant to the Managing Director, you will play a pivotal role in ensuring the smooth and efficient operation of the executive office. You will be responsible for providing high-level administrative support, managing calendars, coordinating meetings and events, and handling various tasks to facilitate the Managing Director's effectiveness and productivity.
- Need to have prior experience in admin
- Preference given to those with diploma or degrees in business.
- Language requirements are English (read and write), Mandarin (read, write, and speak).
Responsibilities
- Managing Correspondence: Handling emails, letters, phone calls, and other forms of communication on behalf of the employer. This may involve responding to inquiries, scheduling appointments, and prioritizing messages.
- Calendar Management: Organizing and maintaining the employer's schedule, including scheduling meetings, appointments, and travel arrangements. This may involve coordinating with other team members or external parties.
- Administrative Tasks: Performing various administrative duties such as filing paperwork, maintaining records, preparing documents, and handling expenses.
- Information Management: Keeping track of important information, documents, and deadlines. This may involve creating and maintaining filing systems, databases, or spreadsheets.
- Travel Arrangements: Planning and coordinating travel arrangements, including booking flights, hotels, transportation, and creating itineraries.
- Meeting Support: Assisting with meeting preparations, including organizing agendas, taking meeting minutes, and arranging facilities or equipment as needed.
- Research: Conducting research on various topics as requested by the employer. This may involve gathering information, summarizing findings, and preparing reports or presentations.
- Personal Tasks: Assisting with personal errands or tasks as needed, such as shopping, scheduling appointments, or coordinating household services.
- Confidentiality: Maintaining strict confidentiality and discretion regarding sensitive information and discussions.
- Communication Liaison: Serving as a liaison between the employer and other team members, clients, or stakeholders. This may involve relaying messages, facilitating communication, and representing the employer professionally.
- Problem-Solving: Anticipating potential issues or challenges and proactively finding solutions or alternatives.
- Ad Hoc Projects: Assisting with special projects or tasks as assigned by the employer. This may involve research, coordination, and implementation of various initiatives.
- Driver: From time to time, Director will need to travel outside of office to meetings, lunches, and site visits.
Benefits
- Standard employment Contract with employee benefits according to Malaysian employment regulations.
- Opportunity for professional growth and development within a dynamic and collaborative work environment, and the chance to work closely with senior leadership and make a meaningful impact on the organization's success.
Other perks include:
- Annual Bonus
- Annual Holiday Vacation
- Medical Claim.
Additional Benefits
- 5 Working Days
Important Information
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