全职 Administrative Assistant 工作, 薪水, Guyana Revenue Authority (GRA) Pulau Pinang 公司招聘中

Administrative Assistant

Undisclosed

George Town, Pulau Pinang

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工作地点

职位描述

岗位职责

Job Responsibilities

Reading, sorting, and analysing incoming and outgoing correspondence and reports to determine their significance and deliver to the appropriate section or unit accordingly.
Scheduling meetings, recording and distributing minutes, and assist in providing secretarial support for workshops, conferences, and trainings.
Preparing agenda, correspondence, and reports, as required, ensuring a high level of accuracy and appropriate form of presentation.
Ensuring prompt dispatch of correspondence as well as acknowledgement of those received for necessary actions to be taken.
Receiving and screen visitors and direct them to the appropriate officers depending on their reason for the visit.
Connectingor redirecting incoming and outgoing telephone calls, depending on the area of interest for appropriate attention, and maintain the telephone register.
Operating and maintaining office equipment, including computers, printers, photocopiers, and facsimile machines, ensuring that they are in working condition.
Filing, scanning, maintaining, and retrieving documents and reports efficiently and effectively in accordance to departmental standards and filing system.
Coordinating and requesting vehicles from the Transportation Unit when the need arises for relevant travel arrangements to facilitate staff of the Department.
Performing routine tasks pertaining to the daily operations of the Section for the accomplishment of team results.
Any other related duties assigned.

Job Requirements

Certified Accounting Technician (CAT)/ Diploma in Accountancy/ Public Management, Communication, or any other equivalent qualification with a minimum of two (2) years’ relevant experience.
Sound knowledge of the mission, mandate, goals and objectives of the Guyana Revenue Authority.
Sound knowledge of Office Procedures and PC Applications.
Excellent organisational, customer service and multitasking skills.
Assertiveness and ability to be team oriented.
Excellent initiative, judgement and report writing skills.
Basic knowledge of record keeping and good filing skills.
Ability to plan, organise and prioritise workloads.
Excellent oral and written communication skills.
Ability to work with minimum supervision and meet deadlines.
Ability to be flexible, eager to learn and pay attention to details.
Critical ability to gather, manipulate and analyse data and report findings.
Ability to motivate others and facilitate team work.
Sound Integrity, mutual respect, accountability and professionalism

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