全职 Executive Assistant 工作, 薪水 up to SGD 3,000, COMMIT LEARNING SCHOOLHOUSE WEST PTE. LTD. West Region (Singapore) 公司招聘中 - Ricebowl

Job Description

Reporting To: Director

Employment Type: 4 Months Contract

About the Role

We are seeking a highly organised, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the Director. The successful candidate will play a key role in ensuring the smooth running of the Director’s daily activities, managing priorities effectively, and acting as a trusted liaison between the Director and internal and external stakeholders.

Key Responsibilities

Executive Support

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.

• Coordinate and prepare meeting agendas, presentation materials, reports, and briefing documents.

• Screen and manage incoming calls, emails, and correspondence on behalf of the Director.

• Take accurate meeting minutes and follow up on action items to ensure timely completion.

Coordination & Communication

• Serve as the primary point of contact between the Director and employees, clients, partners, and other stakeholders.

• Coordinate cross-departmental meetings and ensure effective communication of key decisions and updates.

• Maintain professionalism and confidentiality in all interactions.

Administrative & Operational Support

• Prepare reports, letters, memos, and other business documents.

• Organise and maintain confidential files, records, and documentation.

• Monitor deadlines, track ongoing projects, and provide reminders to the Director on outstanding matters.

• Assist in planning company events, management meetings, and business functions when required.

Project & Business Support

• Support the Director in special projects, research, data compilation, and business initiatives.

• Follow up with departments on project progress and consolidate updates for management review.

• Identify opportunities to improve administrative processes and workflow efficiency.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.

• 1–3 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role.

• Excellent organisational and time-management skills with the ability to manage multiple priorities.

• Strong verbal and written communication skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and online collaboration tools.

• High level of discretion, integrity, and confidentiality.

• Ability to work independently, exercise sound judgment, and remain calm under pressure.

Preferred Attributes

• Proactive and resourceful with strong problem-solving abilities.

• Detail-oriented and able to anticipate the Director’s needs.

• Professional, approachable, and adaptable in a fast-paced environment.

• Experience supporting senior executives or directors in a multi-site or growing organisation is an advantage.

Working Hours

Monday to Friday, 10:00 AM – 7:00 PM

What We Offer

• Opportunity to work closely with senior leadership and contribute to strategic initiatives.

• Collaborative and supportive working environment.

• Annual leave and medical benefits in accordance with company policy.

• Career growth opportunities within the organisation.